Proactive Office & Admin Assistant | Scheduling & Data

Express Laser Cleaning; Enniskillen; On-site; GBP 18,000 - 24,000; Full time

Job summary

A forward-thinking technology company in Enniskillen is seeking an organized, proactive Office Assistant. The role involves providing administrative support, managing schedules, maintaining documents, and greeting clients. Candidates should have strong organizational skills, proficiency in office software, and excel in communication. This full-time position offers the opportunity to be part of a growing team focused on eco-friendly solutions in the industrial sector.

Qualifications

• Strong organizational skills and ability to multitask.
• Proficient in Microsoft Office and general office software.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide general office support including answering calls.
• Assist with scheduling meetings and appointments.
• Maintain office files and databases for document management.
• Greet visitors and assist clients with inquiries.
• Track office supplies and place orders as needed.
• Assist with entering data into systems accurately.
• Provide general administrative assistance to management.
• Assist with organizing company events and meetings.

Job description

Location: Enniskillen, Northern Ireland Job Type: Full-time We are a forward-thinking company at the forefront of laser precision cleaning technology. Our mission is to provide eco-friendly, sustainable solutions that enhance the efficiency and longevity of industrial equipment. Based in Enniskillen, Northern Ireland, we are expanding rapidly and looking for an organized, proactive Office Assistant to support our team and help us continue to grow. Duties and Responsibilities: As an Office Assistant, you will be a key part of our administrative team, responsible for keeping the office running smoothly and supporting various departments. Your tasks will include, but are not limited to:

• Administrative Support: Provide general office support, including answering phone calls, responding to emails, and handling correspondence.
• Scheduling & Coordination: Assist with scheduling meetings, appointments, and travel arrangements for staff.
• Document Management: Maintain office files and databases, ensuring that documents are accurately stored and easily accessible.
• Customer Interaction: Greet visitors and assist clients with inquiries, providing a professional and friendly first impression of the company.
• Inventory Management: Track office supplies and place orders when needed to ensure smooth operations.
• Data Entry: Assist with entering data into systems, ensuring accuracy and timely updates.
• Support to Management: Provide general administrative assistance to senior management and other departments as needed.
• Event Planning: Assist with organizing company events, meetings, or team-building activities.