Business Support Administrator Tlnt1_Ni

Ocho; Belfast City District; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Permanent contract

On-site in Belfast

Development opportunities

Employee wellbeing

Job summary

Ocho in Belfast is hiring a Business Support Administrator to be the first point of contact for clients and visitors, ensuring the office runs smoothly from front-of-house to documents management. The role offers a permanent, full-time on-site position with real scope to grow within a collaborative, people-first culture.

You will support teams across the business, manage meeting rooms, handle mail, and help run events, contributing to a professional and well-run environment in the office.

Qualifications

• Experience in administration or a client-facing role.
• Front-of-house and facilities coordination experience.
• Interest in building a longer-term career in professional services.
• Ability to manage documents and bookings.

Responsibilities

• Deliver a warm, professional meet-and-greet service for clients and visitors.
• Keep office facilities well-presented and fully operational.
• Manage client documentation, scanning, filing and compliance checks.
• Support planning and delivery of events and business development initiatives.
• Provide day-to-day admin support across business lines.
• Handle incoming and outgoing mail and manage meeting room bookings.
• Maintain meeting rooms to a high standard.

Skills

Confident communicator

Client-facing

Independent worker

Team collaboration

Flexible/adaptable

Job description

AT A GLANCE

Administration or client-facing experience Front-of-house, facilities and office coordination Fully on-site Salary up to £27,000 Join a long-established Northern Ireland firm with real progression

ABOUT THE COMPANY

Our client is a well-established professional services firm with a strong footprint across Northern Ireland. They work with a broad range of clients across multiple sectors and are known in the local market for a collaborative, people-first culture. It's a firm that genuinely invests in its people, nurturing talent, supporting ongoing development, and giving people the room to shape their own career.

THE ROLE

Our client is looking for Business Support Administrators to join their office in Belfast. You'll be the first face clients and visitors see, and the person who keeps the office running smoothly day to day, from front-of-house and facilities through to document management and event support. It's a varied, hands-on role that suits someone who takes real pride in creating a professional, well-run environment. You'll work closely with teams across the business, so expect variety rather than routine.

KEY RESPONSIBILITIES

• Deliver a warm, professional meet-and-greet service for all clients and visitors
• Keep office facilities well-presented, organised and fully operational
• Manage client documentation and records, including scanning, filing and compliance checks
• Support the planning and delivery of business development and internal events
• Provide day-to-day administrative support across business lines and support teams
• Handle incoming and outgoing mail
• Prepare client refreshments and manage meeting room bookings
• Maintain meeting rooms to a consistently high standard

WHAT YOU'LL NEED

• Confident communicator, able to create a strong, professional first impression
• Comfortable working independently and as part of a wider team
• Flexible and adaptable, with a positive approach to changing priorities
• Previous experience in administration or a client-facing role
• An interest in building a longer-term career in professional services

WHY APPLY?

• Salary up to £27,000
• Permanent, full-time position
• Based on-site in Belfast
• Genuine investment in your development you help shape your own growth
• Friendly, collaborative culture with a real focus on employee wellbeing
• Variety and impact you'll be central to how the office runs day to day