Proactive Admin Specialist for Busy Construction Team

Maccoll and Stokes; Glasgow; On-site; GBP 17,000 - 24,000; Full time

Job summary

MacColl and Stokes Landscaping, based 4 miles north of Milngavie, seeks an experienced Secretary/Administrator for a full-time role. You will manage telephone and email enquiries, process orders, invoices, quotations and maintain records, supporting management and site teams.

The ideal candidate is organised, professional, and comfortable working independently, with proficiency in Excel, Word and Xero. Construction or utilities experience is advantageous but not essential.

Qualifications

• Competent in handling telephone and email enquiries
• Strong organisational skills and confidence working independently
• Experience in administration and customer/supplier liaison is desirable

Responsibilities

• Handling telephone and email enquiries
• Placing small orders and liaising with suppliers as needed
• General office administration and document preparation
• Maintaining company and job records
• Assisting with quotations, purchase orders and invoices
• Managing and updating information on company systems
• Supporting management and site teams with day-to-day requirements

Skills

Customer service

Organisational skills

Independent working

Tools

Microsoft Excel

Microsoft Word

Xero

Job description

MacColl and Stokes Landscaping, based 4 miles north of Milngavie, seeks an experienced Secretary/Administrator for a full-time role. You will manage telephone and email enquiries, process orders, invoices, quotations and maintain records, supporting management and site teams.

The ideal candidate is organised, professional, and comfortable working independently, with proficiency in Excel, Word and Xero. Construction or utilities experience is advantageous but not essential.