SECRETARY / ADMINISTRATOR

Maccoll and Stokes; Glasgow; On-site; GBP 17,000 - 24,000; Full time

Job summary

MacColl and Stokes Landscaping, based 4 miles north of Milngavie, seeks an experienced Secretary/Administrator for a full-time role. You will manage telephone and email enquiries, process orders, invoices, quotations and maintain records, supporting management and site teams.

The ideal candidate is organised, professional, and comfortable working independently, with proficiency in Excel, Word and Xero. Construction or utilities experience is advantageous but not essential.

Qualifications

• Competent in handling telephone and email enquiries
• Strong organisational skills and confidence working independently
• Experience in administration and customer/supplier liaison is desirable

Responsibilities

• Handling telephone and email enquiries
• Placing small orders and liaising with suppliers as needed
• General office administration and document preparation
• Maintaining company and job records
• Assisting with quotations, purchase orders and invoices
• Managing and updating information on company systems
• Supporting management and site teams with day-to-day requirements

Skills

Customer service

Organisational skills

Independent working

Tools

Microsoft Excel

Microsoft Word

Xero

Job description

SECRETARY / ADMINISTRATOR ,North of Milngavie
We are looking for an experienced and organised Secretary / Administrator to join our team at MacColl and Stokes Landscaping Based 4 miles North of Milngavie.

This is a full-time position suited to someone who is confident working independently, has strong organisational skills and is comfortable dealing with customers, suppliers and the day-to-day administration of a busy business.

Duties will include:

• Handling telephone and email enquiries
• Placing small orders and liaising with suppliers as needed.
• General office administration and document preparation
• Maintaining company and job records
• Assisting with quotations, purchase orders and invoices
• Managing and updating information on company systems
• Supporting management and site teams with day-to-day requirements

Applicants must be competent in:

• Microsoft Excel
• Microsoft Word
• Xero
• Professionally handling customer and supplier enquiries

Previous experience in a construction, utilities, civil engineering or similar environment would be advantageous but is not essential.

Location: North Glasgow
Hours: Monday Friday, 8:00am 4:30pm
Pay: From £15.00 per hour, negotiable depending on experience
Employment: Full-time, permanent

There is a genuine opportunity to progress within the company for the right candidate, with the potential to take on greater responsibility as the business develops.

We are looking for someone dependable, professional and proactive who wants to become a valued long-term member of the team.