Construction Administrator & Secretary - Site & Compliance Pro

Office Angels; Livingston; On-site; GBP 29,000 - 35,000; Full time

Job summary

Office Angels are partnering with a West Lothian-based construction company to recruit a Construction Administrator/Secretary. This role supports senior leadership, keeps projects and compliance on track, and coordinates site administration.

You'll manage diaries, prepare reports, coordinate training records and maintain H&S documentation, ensuring efficient operation of the construction team across the site and offices.

Qualifications

• Previous experience in a Construction Secretary, Administrator or similar role.
• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to prioritise multiple tasks and meet deadlines.
• Experience in construction, housebuilding, engineering or property advantageous.
• Experience using COINS would be a significant advantage, training available.

Responsibilities

• Managing diaries, meetings and correspondence
• Preparing documentation, reports and meeting minutes
• Supporting workforce administration, training records and apprentice coordination
• Maintaining Health & Safety and compliance documentation
• Assisting with site records, certifications and project paperwork
• Liaising with internal departments and external stakeholders
• Ensuring company systems and records remain accurate and up to date
• Providing vital support to help the wider construction team operate efficiently

Skills

Organisation

Communication

Diary management

Administrative support

Tools

COINS

Job description

Office Angels are partnering with a West Lothian-based construction company to recruit a Construction Administrator/Secretary. This role supports senior leadership, keeps projects and compliance on track, and coordinates site administration.

You'll manage diaries, prepare reports, coordinate training records and maintain H&S documentation, ensuring efficient operation of the construction team across the site and offices.