Proactive Admin Coordinator — Landscaping Firm

Maccoll and Stokes; Langbank Holdings; On-site; GBP 17,000 - 24,000; Full time

Job summary

MacColl and Stokes Landscaping, based 4 miles north of Milngavie, is seeking an experienced Secretary/Administrator to join the team. This full-time role requires independence, strong organisation and aptitude for handling customers, suppliers and day-to-day admin.

You will manage calls and emails, arrange orders with suppliers, maintain records, assist with quotations and invoices, and support site teams with everyday needs.

Qualifications

• Experience in office administration and secretarial duties.
• Strong organisational skills and ability to work independently.
• Good communication with customers and suppliers.

Responsibilities

• Handle telephone and email enquiries.
• Place small orders and liaise with suppliers.
• General office administration and document preparation.
• Maintain company and job records.
• Assist with quotations, purchase orders and invoices.
• Manage and update information on company systems.
• Support management and site teams with day-to-day requirements.

Skills

Excel

Word

Customer service

Tools

Xero

Job description

MacColl and Stokes Landscaping, based 4 miles north of Milngavie, is seeking an experienced Secretary/Administrator to join the team. This full-time role requires independence, strong organisation and aptitude for handling customers, suppliers and day-to-day admin.

You will manage calls and emails, arrange orders with suppliers, maintain records, assist with quotations and invoices, and support site teams with everyday needs.