Construction Admin & Secretary: Project Coordination

Office Angels; Livingston; On-site; GBP 29,000 - 35,000; Full time

Job summary

Office Angels are partnering with a successful construction company in West Lothian to recruit a Construction Administrator/Secretary. This full-time, permanent role supports senior management and handles a range of project and compliance tasks to keep site administration running smoothly.

You will manage diaries, prepare reports, coordinate training records and ensure Health & Safety documentation is up to date.

Qualifications

• Previous experience in a Construction Secretary or Administrator role
• Strong administrative and organisational skills
• Excellent written and verbal communication
• Proficiency in Microsoft Word, Excel and Outlook
• Ability to prioritise multiple tasks and meet deadlines
• Experience in construction/housebuilding/engineering or property is advantageous
• Experience using COINS with training available

Responsibilities

• Managing diaries, meetings and correspondence
• Preparing documentation, reports and meeting minutes
• Supporting workforce administration, training records and apprentice coordination
• Maintaining Health & Safety and compliance documentation
• Assisting with site records, certifications and project paperwork
• Liaising with internal departments and external stakeholders
• Ensuring company systems and records remain accurate and up to date
• Providing vital support to help the wider construction team operate efficiently

Skills

Administrative

Organisational

Communication

MS Office

Prioritisation

Construction

COINS

Tools

COINS

Job description

Office Angels are partnering with a successful construction company in West Lothian to recruit a Construction Administrator/Secretary. This full-time, permanent role supports senior management and handles a range of project and compliance tasks to keep site administration running smoothly.

You will manage diaries, prepare reports, coordinate training records and ensure Health & Safety documentation is up to date.