Premises Co-ordinator

Chichester College; City Of London; Hybrid; GBP 27,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Local Government Pension Scheme

25 days annual leave

Staff development opportunities

Employee assistance programme

Job summary

Chichester College is seeking a highly organised Premises Co-ordinator to ensure the smooth day-to-day running of the estate and provide vital administrative assistance to the Estates & Facilities team.

You will support the Estates Manager and the Maintenance Supervisor, manage records and budgets, and help coordinate maintenance and development programmes. Hybrid working is available where operationally suitable, with development opportunities and a supportive team environment.

Qualifications

• Experience in an administrative role.
• Proficient in Microsoft Office and spreadsheets.
• Aptitude for diary and records management.

Responsibilities

• Undertake administrative tasks to support Estates & Facilities with note taking, diary management, document handling and information management.
• Update and maintain records/files and monitor budgets to support audits.
• Liaise with Estates Manager and Maintenance Supervisor to ensure effective customer liaison for Estates & Facilities works.
• Assist in coordinating the College's maintenance and development programme.

Skills

Highly organised

Proactive

Time management

Independent / Teamwork

Tools

Microsoft Office

Spreadsheets

Job description

We are seeking a highly organised and proactive Premises Coordinator to join our team at Chichester College. This is a key support role, ensuring the smooth day-to-day running of the College estate and providing vital administrative assistance to the Estates & Facilities team. You will work closely with the Estates Manager and the Maintenance Supervisor, helping to maintain a safe, compliant, and well‑managed environment for students, staff, and visitors. As our Premises Co‑ordinator, you will:

• Undertake administrative tasks, ensuring that Estates & Facilities receive efficient and effective support, including note taking and diary management, document and information management.
• To update and maintain records/files and monitor budgets, for Estates & Facilities department, to support and provide information for related for related audits.
• To work in conjunction and support of the Estates Manager and Maintenance Supervisor to ensure that there is effective customer liaison in relation to Estates & Facilities works.
• To support the Estates Manager and the Maintenance Supervisor, in the co‑ordination of the College's maintenance and development programme.

What we can offer you in this role:

• A supportive and collaborative team, contributing to an environment that enables students and staff to thrive.
• Opportunity for hybrid working, when suitable, for operational needs.
• Excellent staff development and appropriate training opportunities.
• Flexibility with regard to the working hours (early or later start times).
• Be part of a great team, supporting the CCG Estates structure.
• Experience in an administrative role and proficient in Microsoft Office as well as working with spreadsheets and data.
• Confident handling confidential information and managing enquiries and complaints
• Highly organised, with strong time management skills and the ability to meet tight deadlines
• Able to work both independently and as part of a team
• Our Staff Benefits - see attached job pack for further information.
• Local Government Pension Scheme, with the Group contributing 15% of your actual pensionable pay.
• 25 days annual leave, increasing to 28 days in line with continuous service, plus bank holidays and college closure days over the Christmas period which are not deducted from annual leave entitlement.
• Access to a range of discount schemes including shopping, restaurants, gym, travel, cinema and onsite facilities.
• Employee Assistance Programme.
• Enhanced family friendly policies including enhanced maternity, paternity and adoption leave.
• Continuous professional development opportunities.