Premises Co-ordinator

Chichester College; Chichester; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Local Government Pension Scheme (CCG "

25 days annual leave (28 with service)

Discount schemes

Employee Assistance Programme

Enhanced family friendly policies

CPD and development opportunities

Job summary

Chichester College Group is seeking a highly organised Premises Co-ordinator to ensure the smooth daily operation of the College estate and to provide essential administrative support to the Estates & Facilities team.

You will work with the Estates Manager and Maintenance Supervisor to maintain a safe, compliant environment for students, staff and visitors, with hybrid working offered where appropriate.

Qualifications

• Experience in an administrative role with proficient Microsoft Office skills.
• Ability to manage diaries, notes, documents and information.
• Strong time management and ability to meet deadlines.
• Confidential handling of information and managing inquiries/complaints.
• Good team player and capable of working independently.

Responsibilities

• Undertake administrative tasks to support Estates & Facilities with diary management and note taking.
• Update and maintain records/files and monitor budgets for audits.
• Liaise with Estates Manager and Maintenance Supervisor to ensure smooth operations.
• Support maintenance and development programme coordination for the College.

Skills

Administrative tasks

Microsoft Office

Time management

Confidential information handling

Independent and team work

Education

NVQ Level 3 in Administration

Tools

Microsoft Office

Job description

Premises Co-ordinator

We are seeking a highly organised and proactive Premises Coordinator to join our team at Chichester College. This is a key support role, ensuring the smooth day-to-day running of the College estate and providing vital administrative assistance to the Estates & Facilities team. You will work closely with the Estates Manager and the Maintenance Supervisor, helping to maintain a safe, compliant, and well-managed environment for students, staff, and visitors.

As our Premises Co-ordinator, you will:

• Undertake administrative tasks, ensuring that Estates & Facilities receive efficient and effective support, including note taking and diary management, document and information management.
• To update and maintain records/files and monitor budgets, for Estates & Facilities department, to support and provide information for related for related audits.
• To work in conjunction and support of the Estates Manager and Maintenance Supervisor to ensure that there is effective customer liaison in relation to Estates & Facilities works.
• To support the Estates Manager and the Maintenance Supervisor, in the co-ordination of the College's maintenance and development programme.

What we can offer you in this role:

• A supportive and collaborative team, contributing to an environment that enables students and staff to thrive.
• Opportunity for hybrid working, when suitable, for operational needs.
• Excellent staff development and appropriate training opportunities.
• Flexibility with regard to the working hours (early or later start times).
• Be part of a great team, supporting the CCG Estates structure.

What you will bring to the role:

• Experience in an administrative role and proficient in Microsoft Office as well as working with spreadsheets and data.
• Confident handling confidential information and managing enquiries and complaints
• Highly organised, with strong time management skills and the ability to meet tight deadlines
• Able to work both independently and as part of a team
• An NVQ Level 3 in Administration (or equivalent)

Our Staff Benefits - see attached job pack for further information.

• Local Government Pension Scheme, with the Group contributing 15% of your actual pensionable pay.
• 25 days annual leave, increasing to 28 days in line with continuous service, plus bank holidays and college closure days over the Christmas period which are not deducted from annual leave entitlement.
• Access to a range of discount schemes including shopping, restaurants, gym, travel, cinema and onsite facilities.
• Employee Assistance Programme.
• Enhanced family friendly policies including enhanced maternity, paternity and adoption leave.
• Continuous professional development opportunities.