Estates Coordinator - FTC

Moulton College; Moulton; Remote; GBP 22,000 - 28,000; Full time

Job summary

Moulton College is seeking a highly organised Estates Coordinator to join our Estates team. You will support day-to-day operation of the College estate, manage room bookings, and act as the first point of contact for lettings and events.

This fixed-term contract runs until 31 August 2027. You will generate reports, maintain records, assist with energy data and support sustainability initiatives across a dynamic campus.

Qualifications

• Experience supporting the planning and delivery of events.
• GCSE Grade C or above in English and Maths (or equivalent qualification).
• Proven ability to deliver excellent customer service and build positive relationships with customers and stakeholders.
• Experience using ProSolution or a similar room booking or scheduling system.
• Previous administrative experience within an estates, facilities, property, or operational environment.
• Strong organisational skills with the ability to maintain accurate records.

Responsibilities

• Be the first point of contact for commercial lettings and room hire enquiries.
• Support commercial, community and College events across the estate.
• Maintain and report on energy consumption and sustainability data.
• Keep room and facility information accurate within the booking system.
• Maintain the College asset register and support estate audits.
• Produce reports, manage records and provide administrative support to the Estates team.

Skills

Event coordination

Administrative support

Data reporting

Customer service

Education

GCSE English and Maths

Tools

ProSolution

Job description

Are you a highly organised administrator with a keen eye for detail and a passion for delivering efficient operational support? We are seeking a proactive and professional Estates Coordinator to join our Estates team and play a key role in supporting the smooth day-to-day operation of the College estate. This is an exciting opportunity to contribute to the effective management of the College's facilities while supporting sustainability initiatives and ensuring estate operations run efficiently across a diverse and dynamic campus environment. Please note that this is Fixed Term Contract until 31 August 2027.

Interviews for this role will take place week commencing 9 November 2026.

Applications may be reviewed and shortlisted upon receipt.

Your Duties

You will:

• Be the first point of contact for commercial lettings and room hire enquiries.
• Support commercial, community and College events across the estate.
• Maintain and report on energy consumption and sustainability data.
• Keep room and facility information accurate within the booking system.
• Maintain the College asset register and support estate audits.
• Produce reports, manage records and provide administrative support to the Estates team.

For the full requirements of the role, please see the Job Description and Person Specification.

Person Specification

The successful candidate’s knowledge, skills, experience, abilities and qualities will include:

• Experience supporting the planning and delivery of events.
• GCSE Grade C or above in English and Maths (or equivalent qualification).
• Proven ability to deliver excellent customer service and build positive relationships with customers and stakeholders.
• Experience using ProSolution or a similar room booking or scheduling system.
• Previous administrative experience within an estates, facilities, property, or operational environment.
• Strong organisational skills with the ability to maintain accurate records

For the full requirements of the role, please see the Job Description and Person Specification.

The College is an equal opportunities employer and positively encourages applications from all sections of the community. We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff to share this commitment.

Please note that, in line with current legislation, an online search will be undertaken as part of the due diligence on shortlisted candidates to prevent (or minimise the risk of) individuals being employed to work with young people who may be unsuitable to do so.Any specific concerns regarding any incidents or issues that have happened, and are publicly available online, may then be discussed during the interview stage with the candidate.

All successful applicants will be required to undergo a range of checks in line with Keeping Children Safe In Education, including an enhanced background check conducted by the Disclosure & Barring Service prior to employment commencing.