Pre-Construction Coordinator — Remote-Friendly Admin

Story Contracting Limited; Tamworth; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Training & development

Pension

Health cash plan

Hybrid/remote working

Job summary

Story Contracting Limited is seeking a Pre-Construction Administrator to support the Pre-Construction team in organising opportunities, tenders and ongoing activity from start to finish. The role focuses on coordinating information, dates and people to help the team work efficiently, including arranging meetings and maintaining trackers.

You will be the key contact for arranging meetings, updating trackers and supporting weekly reporting.

Qualifications

• Organised, proactive and able to keep multiple tasks moving.
• Reliable, accurate and helpful with strong attention to detail.
• Willing to learn and take ownership of admin tasks.

Responsibilities

• Help manage the early approval process for new tender opportunities, including issuing approval requests, monitoring progress and keeping records up to date.
• Maintain simple team trackers so key dates, actions, approvals and submission deadlines are clear and visible.
• Add new opportunities to the tracker, update key information and help prepare regular team updates.
• Support client and market information updates so the team has useful, accurate information available when needed.
• Review tender documents received from clients, helping to check that files, appendices and links are complete, accessible and easy for the team to use.
• Highlight missing or unclear information so this can be raised through the right internal process.
• Help issue information to suppliers and subcontractors during tenders, keeping responses organised and trackers up to date.
• Support the coordination of supplier discussions, clarification questions and follow-up actions.
• Arrange key tender meetings, including launch meetings, progress meetings and review meetings.
• Issue meeting invitations and supporting information, record actions where needed and help keep the team on track.
• Provide day-to-day coordination support across the Pre-Construction team, including action tracking, information requests and general team communication.
• Support team administration, including organising shared folders, maintaining templates, supporting team events and helping with holiday cover where required.

Skills

Organisation

Time management

Communication

IT skills

Tools

Microsoft Outlook

Teams

Word

Excel

SharePoint

Job description

Story Contracting Limited is seeking a Pre-Construction Administrator to support the Pre-Construction team in organising opportunities, tenders and ongoing activity from start to finish. The role focuses on coordinating information, dates and people to help the team work efficiently, including arranging meetings and maintaining trackers.

You will be the key contact for arranging meetings, updating trackers and supporting weekly reporting.