Post Completions Assistant - Conveyancing

Bell Lamb & Joynson Solicitors; Northampton; On-site; GBP 21,000 - 28,000; Full time

Job summary

Bell Lamb & Joynson Solicitors in Northampton invites applications for a Post Completion Assistant to support our Residential Conveyancing Team. This busy, fast-paced role focuses on post completion tasks to ensure timely file closure and high service levels for clients.

You will handle SDLT submissions, registrations, lender portal checks, Land Registry updates, and diary management using our Case Management system, while maintaining a professional, organised approach under deadlines.

Qualifications

• Attention to detail and a professional, methodical approach under deadlines.
• Strong organisational and prioritisation skills to manage a high workload.
• Excellent telephone manner and client handling capabilities.

Responsibilities

• Post completion responsibilities including SDLT applications and registrations.
• Comply with lender portal requirements and respond to Land Registry requisitions.
• Ensure scheduling and file closure procedures are followed in a busy environment.
• Attend to clients, agents, solicitors, intermediaries for updates and advice.
• Prepare work for Conveyancing fee earners and manage tasks/diary in Case Management system.
• Update Land Registry and lender portals; schedule deeds to clients/lenders; handle general admin duties.

Skills

Attention to detail

Organised

Professional telephone manner

Tools

Case Management System

Job description

We are currently seeking a dynamic individual to join our well-established Residential Conveyancing Team based at our Northampton Office.

As a Post Completion Assistant, you will play a pivotal role in providing exceptional support to our busy team, ensuring unparalleled levels of client service.

This role is crucial to the success of our experienced team who have a demanding workload. This means that you must be able to handle pressure and be able to prioritise your daily workload.

Key Responsibilities of this role:

The role is primarily post completion, submitting SDLT applications, registrations, complying with lender portal requirements, answering land registry requisitions and ensuring our scheduling and file closure procedures are followed. This is a very busy and fast-paced role requiring a super organised person.

Attention to detail, along with a professional and attentive telephone manner and a methodical approach to work, which needs to be completed under strict deadlines, are also vital for this role.

Additional requirements of this role:

• If necessary attending to clients, estate agents, solicitors, intermediaries and other 3rd parties both on the telephone/email and in person where requested to provide updates and general advice regarding post completion matter
• Preparing work as requested by any Conveyancing fee earners to whom you report to on post completion work
• Through the operation of the Case Management system managing the tasks/diary management for the post completion work
• Updating the Land Registry and various lender online portals
• Scheduling deeds to clients/lenders
• Filing of papers and other general administrative duties.