POA Administrator

Spire Healthcare Limited; Sheffield; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

35 days annual leave

Pension scheme

Spire for you rewards

Private medical insurance

Life assurance

Job summary

Spire Claremont Hospital in Sheffield is recruiting an Administrator to join the Pre-Assessment Department on a 6-month fixed term contract. The role is part-time (20 hours per week) and permanent in structure with a six-month term.

The successful candidate will manage medical records, bookings, GP referrals and POA processes, ensuring data accuracy and compliance with the Data Protection Act. Strong system literacy and healthcare knowledge are essential.

Qualifications

• Secondary education with literacy and numeracy skills.
• Track record of delivering in an office/customer service role.
• System literacy and PSS knowledge.
• Knowledge of the healthcare market.
• Accurate with strong attention to detail and clear communication.

Responsibilities

• Coordinate medical records, booking forms and referrals for pre-operative assessments.
• Capture and manage short, dated bookings within 7 days.
• Maintain accurate notes, pathways, labels and paperwork per checklists.
• Organise hospital and departmental filing systems.
• Use track file to send/receive medical notes between departments.
• Provide patient information in line with Data Protection Act and policies.
• Assist with capturing ePOA questionnaires by contacting patients.
• Book mini clinic appointments.
• Capture GP summaries for POA patients and file ahead of POA.

Skills

Communication

Attention to detail

System literacy

Healthcare market knowledge

Accuracy

Education

Secondary education

Tools

PSS system

Job description

Administrator | Pre-Assessment |Spire Claremont | Sheffield | Competitive Salary | Permanent, Part Time | 20 Hours Per Week| 6 Month Fixed Term Contract

Spire Claremont Hospital are recruiting for an experienced Administrator to work in the Pre-Assessment Department on a 6-month fixed term contract.

Duties and Responsibilities:

• Forward planning from the Clinic and TCI lists to ensure that minimum data set (Medical Records, Booking Form, GP referral, GP clinical summary are on site and available for the patient’s pre-operative assessment appointment and the date of admission.
• With the help of the clinical team ensure all short, dated bookings < 7 days patients are captured and minimum data set (Medical Records, Booking Form, GP referral, GP clinical summary are available as above
• Ensuring absolute accuracy with notes, associated clinical pathways, labels, and all other mandatory paperwork as per check lists.
• Maintain hospital and departmental electronic and manual filing systems accurately.
• Use track file to receive and return medical notes to all departments.
• Provide and receive patient information, ensuring that all patient information is provided, received and recorded in accordance with the Data Protection Act and Spire policies.
• Assistance with capturing ePOA questionnaires by contacting all patients
• Booking of mini clinic appointments
• Capturing GP summaries for all POA patients and file in medical records ahead of POA.

Who we're looking for:

• Good standard of secondary education with demonstrable literacy and numeracy skills
• Track record of successful delivery in a similar role, in an office and / or customer service environment
• System literacy is essential and detailed knowledge of PSS preferred.
• Knowledge of the healthcaremarket
• Excellent communicator.
• Must be accurate and have an attention to detail.

Benefits:

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Employer and employee contributory pension with flexible retirement options
• 'Spire for you' reward platform - discount and cashback for over 1000 retailers
• Private medical insurance
• Life assurance

Our Values:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion.
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

We commit to our employees' well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

Our vision is to be recognised as a world class healthcare business bringing together the best people who are dedicated to developing excellent clinical environments and delivering the highest quality patient care.