Pre-Assessment Admin Coordinator (Part-Time, 6-Month Contract)

Spire Healthcare Limited; Sheffield; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

35 days annual leave

Pension scheme

Spire for you rewards

Private medical insurance

Life assurance

Job summary

Spire Claremont Hospital in Sheffield is recruiting an Administrator to join the Pre-Assessment Department on a 6-month fixed term contract. The role is part-time (20 hours per week) and permanent in structure with a six-month term.

The successful candidate will manage medical records, bookings, GP referrals and POA processes, ensuring data accuracy and compliance with the Data Protection Act. Strong system literacy and healthcare knowledge are essential.

Qualifications

• Secondary education with literacy and numeracy skills.
• Track record of delivering in an office/customer service role.
• System literacy and PSS knowledge.
• Knowledge of the healthcare market.
• Accurate with strong attention to detail and clear communication.

Responsibilities

• Coordinate medical records, booking forms and referrals for pre-operative assessments.
• Capture and manage short, dated bookings within 7 days.
• Maintain accurate notes, pathways, labels and paperwork per checklists.
• Organise hospital and departmental filing systems.
• Use track file to send/receive medical notes between departments.
• Provide patient information in line with Data Protection Act and policies.
• Assist with capturing ePOA questionnaires by contacting patients.
• Book mini clinic appointments.
• Capture GP summaries for POA patients and file ahead of POA.

Skills

Communication

Attention to detail

System literacy

Healthcare market knowledge

Accuracy

Education

Secondary education

Tools

PSS system

Job description

Spire Claremont Hospital in Sheffield is recruiting an Administrator to join the Pre-Assessment Department on a 6-month fixed term contract. The role is part-time (20 hours per week) and permanent in structure with a six-month term.

The successful candidate will manage medical records, bookings, GP referrals and POA processes, ensuring data accuracy and compliance with the Data Protection Act. Strong system literacy and healthcare knowledge are essential.