PMO Coordinator

ISS Facility Services; Coleshill Heath; On-site; GBP 32,000 - 42,000; Full time

Job summary

ISS Facility Services is seeking a PMO Coordinator to join the UK&I Project team, supporting the Critical Security Infrastructure project and BAU tasks. The role requires strong IT, leadership, and coordination skills to interface with diverse teams and stakeholders across the UK.

You will manage PMO tools, generate reports, track risks and costs, and ensure standards and templates are followed. Travel is required and NEC4 contracts familiarity is a plus.

Qualifications

• Strong IT and coordination skills with ability to interface with diverse teams.
• Intermediate Excel competency and data accuracy in PMO logs.
• Ability to learn new software platforms quickly and effectively.
• Excellent leadership and communication to coordinate stakeholders.

Responsibilities

• Manage PMO tools (Monday.com, CEMAR) and maintain project documentation.
• Generate status reports and update risk, issue, and task logs.
• Schedule meetings and coordinate resources, including training requirements.
• Support project timelines, milestones, and governance adherence.
• Develop and maintain PMO templates, charters, and meeting minutes.
• Serve as central information point for project teams and stakeholders.
• Ensure PO, timesheets, and cost tracking align with programme timelines.
• Present progress reports and executive briefings to stakeholders.
• Travel required; manage relationships with sponsors, executives, clients and vendors.
• Experience with NEC4 contracts.

Skills

IT coordination

Excel

Leadership

Communication

Stakeholder management

Project coordination

Learning new software

Tools

Monday.com

CEMAR

NEC4 contracts

Job description

This role is INTERNAL ONLY and at present we are not accepting external applications. If you are external and apply, your application will not be considered at this time. We are seeking a PMO Coordinator to join our UK&I Project team and play a pivotal role in providing support duties across the UK for a single client. This position requires strong IT and coordination skills to interface with diverse teams and support the coordination of various operational functions. We are looking for a highly organised individual to support the Critical Security Infrastructure (CSI) Project, while also providing business-as-usual support as required. The role focuses on PMO administration, project coordination, reporting, stakeholder communication, and ensuring adherence to project standards and processes. Please note that travel is required for this position.

• Manage assigned software applications, including Monday.com and CEMAR, ensuring project documentation is maintained accurately.
• Generate status reports, update task, issue and risk logs, and ensure data accuracy across PMO tools.
• Schedule meetings and coordinate project resources, including people, tools and training requirements.
• Manage project timelines and milestones, supporting effective project delivery.
• Help implement and maintain PMO standards, processes and templates, including project charters, communications and meeting minutes.
• Act as a central point of contact for information requests and updates across project teams and stakeholders.
• Ensure purchase orders, timesheets and cost tracking are in place and aligned to programme timelines.
• Present progress reports and executive briefings to stakeholders.
  Conversant with NEC4 contracts.
• Minimum intermediate Excel competency.
• Ability to learn new software platform applications.
• Excellent leadership and communication skills, with the ability to effectively manage a team and coordinate with various stakeholders.
• Proficiency in using project management software and other relevant tools.
• Ability to build and maintain strong relationships with sponsors, executives, clients and vendors.
• Experience planning, managing and monitoring design work to ensure compliance with building regulations.
• Holds full UK driving licence - some travel required.
  ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it's hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger, #aplacetobeyou, #facilitiesmanagement ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government's Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.