Plant Administration & Compliance Coordinator

IES Utilities Group Ltd.; Manchester; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Pension

Holiday allowance (25 days + Bankhols)

Career progression opportunities

Supportive team environment

Other benefits

Job summary

IES Utilities Group Ltd seeks a highly organised Plant Administrator to manage plant assets, coordinate inspections, and support compliance across operations in Manchester. You will maintain asset records, manage documentation, and liaise with suppliers and teams to ensure availability and compliance.

The role emphasizes accurate record-keeping, system administration, and efficient handling of plant movements, hires, and servicing, contributing to reliable asset management and operational

Qualifications

• Previous experience in an administrative role within Plant, Construction, Utilities, Engineering, Logistics, or a similar environment.
• Strong organisational and administrative skills.
• Excellent attention to detail and record-keeping ability.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and interpersonal skills.
• Ability to prioritise workloads and manage multiple tasks effectively.
• Experience maintaining databases, asset registers, or management systems.

Responsibilities

• Maintain accurate records for all company-owned and hired plant assets.
• Administer plant management systems and ensure all asset information is up to date.
• Track plant allocation, movement, and utilisation across projects and operational sites.
• Process plant hire requests, off-hire notifications, and associated documentation.
• Maintain records of plant maintenance, repairs, inspections, and servicing activities.
• Manage plant documentation, including manuals, certification, service records, and inspection reports.
• Raise purchase orders and process invoices relating to plant activities.
• Monitor and maintain plant compliance schedules and inspection records.
• Support compliance with LOLER, PUWER, and other relevant plant regulations where applicable.
• Ensure plant certification, inspection reports, and maintenance records are accurately stored and readily available.
• Assist with internal and external compliance audits.
• Report upcoming compliance requirements and identify any overdue actions.
• Produce regular reports on plant utilisation, maintenance activity, costs, and asset performance.
• Maintain accurate data within plant management systems.
• Monitor key plant-related KPIs and highlight trends or issues.
• Provide plant performance information to management teams to support decision-making.
• Liaise with plant suppliers, hire companies, service providers, and maintenance contractors.
• Coordinate servicing, inspections, deliveries, collections, and repairs.
• Act as a point of contact for operational teams regarding plant availability and administration queries.
• Develop and maintain effective working relationships with internal and external stakeholders.
• Identify opportunities to improve plant administration processes and efficiencies.
• Support the implementation of new plant management systems and technologies.
• Contribute to the continuous improvement of plant asset management practices across the business.

Skills

Administrative experience

Organisational skills

Attention to detail

Microsoft Office (Excel)

Communication skills

Task management

Asset registers

Tools

Excel

Plant management software

Asset tracking systems

Job description

IES Utilities Group Ltd seeks a highly organised Plant Administrator to manage plant assets, coordinate inspections, and support compliance across operations in Manchester. You will maintain asset records, manage documentation, and liaise with suppliers and teams to ensure availability and compliance.

The role emphasizes accurate record-keeping, system administration, and efficient handling of plant movements, hires, and servicing, contributing to reliable asset management and operational