Administrator

IES Utilities; Manchester; On-site; GBP 28,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Pension

Holiday allowance (25 days + Bank hols

Career progression opportunities

Supportive team environment

Other benefits

Job summary

IES Utilities Group Ltd is recruiting a Plant Administrator to manage asset records, coordinate inspections and maintenance, and support compliance within the Plant Department. The role requires meticulous record-keeping, strong organisational skills, and proficiency in Excel.

You will liaise with suppliers and internal teams, process plant hire and off-hire notifications, and contribute to KPI reporting and continuous improvement initiatives.

Qualifications

• Previous experience in an administrative role within Plant, Construction, Utilities, Engineering, Logistics, or similar environment.
• Strong organisational and administrative skills with attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent communication and interpersonal skills.

Responsibilities

• Maintain accurate records for all plant assets and documentation.
• Administer plant management systems and ensure up-to-date information.
• Track plant allocation, movement and utilisation across projects.
• Raise purchase orders and process invoices related to plant activities.
• Support compliance monitoring and audits.

Skills

Organisational skills

Administrative experience

Communication skills

Multitasking

Record-keeping

Tools

Excel

Microsoft Office

Job description

Job Title: Administrator (Plant)
Salary: Competitive with benefits package
Location: Manchester
Contract: Permanent

About IES

IES Utilities Group Ltd is a leading UK utility Provider delivering end-to-end utility solutions. Our teams operate across Power, Gas, Water, Telecoms, District Heating and Renewables, where we provide survey, design, construction, and maintenance services nationwide. With a commitment to innovation, safety, and sustainability, IES supports clients in building and maintaining resilient, future-ready infrastructure networks across the UK. Headquartered in Manchester, IES continues to grow as a trusted partner in the utilities sector.

Our Vision

To be the leading utility and infrastructure services provider, Known for innovative and sustainable solutions to current and future challenges.

Our Mission

To enable essential utility networks and infrastructure to achieve exceptional levels of resilience and long-term value

Role Summary

We are seeking a highly organised and detail-oriented Plant Administrator to support the efficient management of the company's plant assets and equipment.

The successful candidate will be responsible for maintaining accurate asset records, coordinating inspections and maintenance activities, supporting compliance requirements, liaising with suppliers and operational teams, and providing administrative support to the Plant Department. This role is essential in ensuring plant assets remain compliant, available, and effectively managed to support operational delivery.

Key Responsibilities will include but are not limited to:

Plant Administration

• Maintain accurate records for all company-owned and hired plant assets.
• Administer plant management systems and ensure all asset information is up to date.
• Track plant allocation, movement, and utilisation across projects and operational sites.
• Process plant hire requests, off-hire notifications, and associated documentation.
• Maintain records of plant maintenance, repairs, inspections, and servicing activities.
• Manage plant documentation, including manuals, certification, service records, and inspection reports.
• Raise purchase orders and process invoices relating to plant activities.

Compliance Management

• Monitor and maintain plant compliance schedules and inspection records.
• Support compliance with LOLER, PUWER, and other relevant plant regulations where applicable.
• Ensure plant certification, inspection reports, and maintenance records are accurately stored and readily available.
• Assist with internal and external compliance audits.
• Report upcoming compliance requirements and identify any overdue actions.

Reporting and Data Management

• Produce regular reports on plant utilisation, maintenance activity, costs, and asset performance.
• Maintain accurate data within plant management systems.
• Monitor key plant-related KPIs and highlight trends or issues.
• Provide plant performance information to management teams to support decision-making.

Supplier and Stakeholder Coordination

• Liaise with plant suppliers, hire companies, service providers, and maintenance contractors.
• Coordinate servicing, inspections, deliveries, collections, and repairs.
• Act as a point of contact for operational teams regarding plant availability and administration queries.
• Develop and maintain effective working relationships with internal and external stakeholders.

Continuous Improvement

• Identify opportunities to improve plant administration processes and efficiencies.
• Support the implementation of new plant management systems and technologies.
• Contribute to the continuous improvement of plant asset management practices across the business.

Skills & Experience

Essential

• Previous experience in an administrative role within Plant, Construction, Utilities, Engineering, Logistics, or a similar environment.
• Strong organisational and administrative skills.
• Excellent attention to detail and record-keeping ability.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and interpersonal skills.
• Ability to prioritise workloads and manage multiple tasks effectively.
• Experience maintaining databases, asset registers, or management systems.

Desirable

• Experience working within a Plant Department or plant hire environment.
• Knowledge of plant maintenance and inspection processes.
• Understanding of LOLER, PUWER, and related compliance requirements.
• Experience using plant management software or asset tracking systems.
• Experience producing reports and analysing operational data.

What Success looks like

• Accurate and well-maintained plant records and asset registers.
• High levels of plant compliance and audit readiness.
• Inspections, servicing, and maintenance completed within required timescales.
• Efficient coordination of plant movements, hires, and repairs.
• High-quality reporting that supports operational and commercial decisions.
• Continuous improvement of plant administration processes and controls.

What We Offer

• Competitive salary
• Supportive team environment
• Career Progression opportunities
• Pension
• Holiday allowance (25 days + Bank holidays)
• Other benefits

We encourage applicants from all backgrounds to apply.