Planning & Logistics Assistant

HIJOBS; Fort William; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Annual bonus

31 days leave per year

Medical cover (Equipsme)

Life assurance

Cycle to work

Wellness contribution

Employee discounts

Health & wellbeing support

Training & development

Job summary

Mowi is seeking a Planning & Logistics Assistant at the Farms Office in Fort William. You will support accurate order processing in M3, coordinate documentation, and communicate logistics details to internal teams. A 7-day shift pattern including weekends and on-call duties is required.

The role emphasizes data accuracy, collaboration across sales, planning, operations and logistics, and providing timely reports to aid factory schedules and delivery of services to customers.

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational skills and attention to detail.
• Ability to prioritise workload and work under pressure.
• Collaborative team player with a flexible approach to shifts.
• Willingness to undertake training and development.
• Experience with order processing or ERP systems (M3 preferred).
• Basic knowledge of Microsoft Excel is advantageous.

Responsibilities

• Place provisional orders in M3 for forecast volumes.
• Enter confirmed orders accurately and check for errors.
• Process stock allocations and de-allocations; help resolve shortages.
• Prepare and issue customer documentation after order completion.
• Coordinate health certificates with DEFRA and Environmental Health Officers where required.
• Summarise airfreight requirements and share booking details with sales teams.
• Use eligibility, farm availability and transport data to support plans.
• Produce reports and data analyses as needed.

Skills

Communication

Organisational skills

Prioritisation

Teamwork

Flexibility

Willingness to learn

ERP knowledge

Tools

M3

Innova WMS

Job description

Are you organised, detail-focused and confident working with systems and data? We are looking for a Planning & Logistics Assistant to join our team based at the Farms Office in Fort William. This role plays

Are you organised, detail-focused and confident working with systems and data? We are looking for a Planning & Logistics Assistant to join our team based at the Farms Office in Fort William. This role plays an important part in making sure customer orders are planned and processed accurately, documentation is completed correctly, and key logistics information is communicated on time.

You will work closely with colleagues across sales, planning, operations and logistics, helping to keep orders moving and supporting the delivery of an efficient service to our customers.

The successful candidate will be required to work on a shift system which will ensure the business has 7 day cover. The shift will include weekends and on call responsibilities.

About the job

You will support the accurate and timely processing of customer orders within Mowi’s ERP system, currently M3. The role includes, but is not limited to:

• Placing provisional orders in M3 for forecast contracted and regular sales volumes.
• Entering confirmed orders accurately and carrying out checks to identify errors.
• Processing stock allocations and de-allocations, and helping to resolve order shortages within delivery and eligibility constraints.
• Preparing and issuing customer documentation following order completion.
• Coordinating health certificates with DEFRA and relevant Environmental Health Officers where required.
• Summarising airfreight requirements and communicating confirmed booking details to the relevant sales organisations.
• Using customer eligibility, farm availability and transport information to support operational plans and factory schedules.
• Producing reports and data analysis as required.

You will be a reliable and organised team member who takes pride in accuracy and can manage changing priorities in a busy operational environment. The ideal candidate will have:

• Effective verbal and written communication skills.
• Strong organisational skills and excellent attention to detail.
• The ability to prioritise workload and work well under pressure.
• A positive, collaborative approach and the ability to work effectively as part of a small team.
• A flexible approach to working, including shifts where required to meet operational needs.
• A willingness to undertake appropriate training and development.
• Experience of order processing or ERP systems, particularly M3, would be advantageous.
• A fundamental knowledge of Microsoft Excel would be advantageous.
• Knowledge of Innova WMS would be beneficial.

What does Mowi offer?

In return for your contribution, you will be part of a team working in a constantly expanding industry. Our Mowi Rewards include:

• Ability to participate in an annual bonus scheme;
• 31 days annual leave per annum, increasing with length of service;
• Medical cover with Equipsme;
• Life assurance cover;
• Cycle to work scheme;
• Healthy Lifestyle contribution to support an active lifestyle;
• Employee discounts at participating retailers;
• Occupational Health Support and Employee Assistance Programme;
• Training and development opportunities;
• Plus many more.

Mowi values diversity in the workplace and is an equal opportunities employer. To apply for this vacancy, you must be eligible to work in the UK. This vacancy does not meet the criteria for Skilled Worker sponsorship.