Pharmacy Invoicing & Accounts Specialist

Bedfordshire Hospitals NHS Foundation Trust; Bedford; On-site; GBP 21,000 - 27,000; Full time

Job summary

Bedfordshire Hospitals NHS Foundation Trust is seeking a detail-oriented Pharmacy Invoicing and Accounts Clerk to join the Pharmacy Procurement team. You will process invoices and credits, reconcile supplier statements, and support Homecare services across the Trust to ensure accurate financial records.

You will use WellSky/JAC and Powergate EDI systems to ensure timely processing, generate routine reports, maintain filing systems for audit, and assist with supplier liaison and year-end

Responsibilities

• Checking and processing pharmaceutical invoices and credit notes using the WellSky/JAC pharmacy stock control system.
• Reconciling supplier statements and investigating outstanding invoices, credits, pricing discrepancies and other financial queries.
• Liaising with pharmaceutical suppliers, Pharmacy colleagues and the Trust Finance team to resolve invoice, payment and account queries.
• Running routine reports and monitoring outstanding financial transactions to ensure pharmacy records remain accurate and up to date.
• Managing Off Contract Claims, ensuring claims are completed accurately within required timescales, and monitoring reimbursement of income owed to the Trust.
• Maintaining spreadsheets and other records to support financial monitoring, reconciliation and reporting.
• Supporting electronic invoice reconciliation through the Powergate EDI system.
• Maintaining supplier records and coordinating changes to supplier information, including referring changes to bank details for the appropriate financial checks.
• Maintaining effective paper and electronic filing systems and supporting the retrieval of procurement and financial documentation for internal and external audit requirements.
• Arranging supplier service review meetings, taking accurate minutes and communicating actions to relevant colleagues and supplier representatives.
• Providing administrative support to the Pharmacy Procurement and Homecare teams across the Trust, including providing cover during periods of staff leave or absence.
• Supporting the training and day-to-day development of new or less experienced members of staff where appropriate.
• Undertaking general administrative duties including responding to telephone and email enquiries, handling departmental post, booking prescriptions onto the Prescription Tracking System and maintaining stationery supplies.
• Planning and prioritising their own workload with minimal supervision to ensure weekly, monthly, quarterly and annual financial deadlines are achieved.
• Undertaking other reasonable duties to support the effective running of the Pharmacy Procurement service.

Job description

Bedfordshire Hospitals NHS Foundation Trust is seeking a detail-oriented Pharmacy Invoicing and Accounts Clerk to join the Pharmacy Procurement team. You will process invoices and credits, reconcile supplier statements, and support Homecare services across the Trust to ensure accurate financial records.

You will use WellSky/JAC and Powergate EDI systems to ensure timely processing, generate routine reports, maintain filing systems for audit, and assist with supplier liaison and year-end