Pharmacy Assistant Procurement & homecare | The Royal Wolverhampton NHS Trust

Royal Wolverhampton NHS Trust; Wolverhampton; On-site; GBP 18,000 - 24,000; Full time

Job summary

The Royal Wolverhampton NHS Trust is seeking a Pharmacy Procurement & Homecare Assistant to join our Pharmacy team. You will provide administrative and operational support to the Homecare, high-cost drugs and procurement functions, ensuring orders are processed, deliveries checked, stocks monitored and records kept accurately.

The role involves liaising with suppliers and NHS colleagues, handling homecare prescriptions, and maintaining orderly documentation.

Qualifications

• Administrative and operational support to the Pharmacy Homecare, high cost drugs and procurement team.
• Good organisational skills and attention to detail are essential.
• Ability to work well within a multidisciplinary team.

Responsibilities

• Process pharmacy orders and raise purchase orders using electronic systems.
• Receive and check deliveries of medicines and pharmacy-related products.
• Assist with stock management and replenishment monitoring.
• Support safe and efficient supply of medicines through homecare services.
• Process homecare prescriptions and documentation per procedures.
• Liaise with homecare companies, wholesalers and suppliers regarding orders and deliveries.

Job description

Pharmacy Assistant Procurement & homecare | The Royal Wolverhampton NHS Trust

An exciting opportunity has arisen for a Pharmacy Procurement & Homecare Assistant to join our friendly and supportive Pharmacy team.

The successful candidate will provide administrative and operational support to the Pharmacy Homecare, high cost drugs and procurement team, helping to ensure medicines and associated products are ordered, received, processed and supplied to patients safely, efficiently and in a timely manner.

This is a busy role which requires good organisational skills, attention to detail and the ability to work effectively as part of a multidisciplinary team.

You will work closely with pharmacy staff, suppliers, homecare providers and other NHS departments to support the delivery of a high-quality service.

Full training will be provided.

You will be required to work a late night until 6pm and weekends/ bank holidays on a rotational basis.

The successful candidate will assist with the day-to-day duties of the Pharmacy Homecare, high cost drugs and procurement services including:

• - Processing pharmacy orders and raising purchase orders using the appropriate electronic systems.
• - Receiving and checking deliveries of medicines and pharmacy-related products.
• - Assisting with stock management, including monitoring stock levels and identifying items requiring replenishment.
• - Supporting the safe and efficient supply of medicines through homecare services.
• - Processing homecare prescriptions and documentation in accordance with departmental procedures.
• - Liaising with homecare companies, wholesalers and suppliers regarding orders and deliveries.
• - Responding to telephone and email enquiries from patients, healthcare professionals and external organisations in a professional and helpful manner.
• - Maintaining accurate and up-to-date records on pharmacy systems and spreadsheets.
• - Filing and processing documentation in accordance with NHS and departmental procedures.
• - Supporting invoice checking and resolving straightforward purchasing queries.
• - Escalating any discrepancies, delays, shortages or other issues to the appropriate member of the Pharmacy team.
• - Maintaining confidentiality at all times and working in accordance with information governance requirements.
• - Assisting with general administrative duties within the Pharmacy Procurement and Homecare
• - Working flexibly to support the wider Pharmacy service when required.

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow. We’re passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as “Good” by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

To process the automatic ordering on the pharmacy computer system, communicating any issues the senior ATO, Technician or chief Pharmacy Technician.

To transmit orders to the appropriate supplier electronically and via email as necessary.

To reconsolidate invoices on the pharmacy computer system.

To report any discrepancies in price from the order price and invoice price, reporting to the senior ATO / technician as appropriate.

To monitor outstanding credits and to liaise with suppliers and wholesalers to ensure receipt.

To deliver copy invoices to the trust finance team

To assist with creating, receipting and invoicing of patient specific orders ensuring that each component is completed in a timely manner.

To scan and file patient specific orders into the relevant electronic folders

To maintain the pharmacy procurement inbox, ensuring that invoices are printed, and emails actioned in a timely manner.

To accurately check deliveries, inputting data onto the pharmacy computer system relating to all purchase orders.

To accurately put stock away in the correct location including the pharmacy robot.

To scan and file completed purchase orders and associated delivery documentation into the relevant electronic folders.

To ensure all documentation relating to procurement/ invoicing and homecare are filed correctly and retained according to Standing Financial Instructions, such that retrieval can be made when required.

To ensure all requirements of the wholesaler dealers license are achieved and maintained in accordance with MHRA requirements

To be responsible for maintaining a clean and tidy working area

To participate in the supply of stock medication via the ward top up services, including automated medicines cabinets

To accurately pick and issue stock to wards, departments and sub stores.

To act upon Medicines and Healthcare Products Regulatory Agency drug alerts, producing any necessary information

To supply urgent stock requests against written orders

To follow the appropriate procedures for waste, expired stocks and spillages.

This advert closes on Thursday 22 Oct 2026