Pharmacy Administration Officer — Part-Time (18hrs)

NHS National Services Scotland; Kirkwall; Remote; GBP 11,000 - 14,000; Part time

Benefits offered by this job

Distant Islands Allowance

NHS Pension Scheme

Employee assistance programme

Discounts

Job summary

NHS Orkney is seeking a part-time (18 hours per week) administrative and secretarial aide to support the Pharmacy and Medicines Team. You will handle enquiries, update systems, and ensure accurate information across records and databases.

Based at The Balfour, you will contribute to efficient daily operations, maintain professional communication, and comply with UK residency requirements. A Distant Islands Allowance may apply for eligible candidates.

Qualifications

• SVQ Level 3 standard or equivalent experience in administration.
• Good understanding of office procedures and systems.
• Proficiency with Microsoft Office 365 apps: Word, Excel, Outlook and PowerPoint; confident with office equipment.

Responsibilities

• Provide confidential, efficient administrative and secretarial support to the Pharmacy and Medicines Team.
• Respond to enquiries and offer basic information and guidance on pharmacy systems and procedures.
• Update and maintain pharmacy databases and resources to keep information current and accessible.
• Support day‑to‑day operations, facilitating clear communication and organized processes across the department.

Skills

Office administration

Microsoft Office 365

Typing speed

Communication

Priority management

Education

SVQ Level 3 or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

NHS Orkney is seeking a part-time (18 hours per week) administrative and secretarial aide to support the Pharmacy and Medicines Team. You will handle enquiries, update systems, and ensure accurate information across records and databases.

Based at The Balfour, you will contribute to efficient daily operations, maintain professional communication, and comply with UK residency requirements. A Distant Islands Allowance may apply for eligible candidates.