Pharmacy Admin & Operations Team Lead

ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST; Writtle; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

27 days holiday

Excellent pension

Staff discounts

Season ticket loans

Job summary

Essex Partnership University NHS Foundation Trust is seeking a Pharmacy Administration Team Leader to guide administrative support across the Pharmacy and Medicines Optimisation Team. You will lead day-to-day activities, manage staff, and develop efficient processes to support senior pharmacy leaders.

The role requires strong organisational and communication skills, NHS experience preferred, and the ability to manage multiple priorities while maintaining high quality service.

Qualifications

• GCSEs (or equivalent) in English and Mathematics.
• NVQ Level 3 in Business Administration or equivalent experience.
• Experience supervising staff.
• Proficiency in Microsoft Office applications including Word, Excel, Outlook, Teams and PowerPoint.

Responsibilities

• Lead and coordinate the day-to-day activities of the pharmacy administration team.
• Provide line management, supervision, appraisal and development support to administrative staff.
• Manage administrative systems and processes to ensure the smooth running of departmental operations.
• Coordinate meetings, prepare agendas, record minutes and monitor actions arising.
• Support workforce administration, including rota coordination, recruitment administration and training records.
• Oversee financial and procurement administration processes, including invoice management and expenditure monitoring.
• Produce reports, spreadsheets and performance information to support operational and strategic decision-making.
• Act as a key point of contact for internal and external stakeholders, providing advice and resolving queries.
• Support governance, audit, compliance and quality improvement activities across the department.
• Contribute to the development and implementation of administrative procedures and service improvements.
• Provide administrative support to senior pharmacy leaders and assist with cross-cover arrangements when required.

Skills

Supervising staff

Organisational and workload management

Communication skills

Attention to detail

Independent working

Prioritising competing demands

Education

GCSE English and Maths

NVQ Level 3 in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Job description

Essex Partnership University NHS Foundation Trust is seeking a Pharmacy Administration Team Leader to guide administrative support across the Pharmacy and Medicines Optimisation Team. You will lead day-to-day activities, manage staff, and develop efficient processes to support senior pharmacy leaders.

The role requires strong organisational and communication skills, NHS experience preferred, and the ability to manage multiple priorities while maintaining high quality service.