Pharmacy Administrative Team Leader

ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST; Chelmsford; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

27 days annual leave

Pension up to 14.5% of pay

Staff discounts (NHS/Blue Light)

Season ticket loans

Job summary

Essex Partnership University NHS Foundation Trust is seeking a Pharmacy Administration Team Leader to guide administrative support across the Pharmacy and Medicines Optimisation Team. You will lead administrative staff, ensure efficient processes, manage procurement and invoices, and support senior leaders.

The role involves governance, data reporting and cross-site coordination. You will develop administrative processes, supervise staff, and contribute to service improvements while maintaining

Qualifications

• Experience supervising staff and proficiency in Microsoft Office applications are essential.
• Experience within the NHS or a healthcare setting would be advantageous.

Responsibilities

• Lead and coordinate the day-to-day activities of the pharmacy administration team.
• Provide line management, supervision, appraisal and development support to administrative staff.
• Manage administrative systems and processes to ensure the smooth running of departmental operations.
• Coordinate meetings, prepare agendas, record minutes and monitor actions arising.
• Support workforce administration, including rota coordination, recruitment administration and training records.
• Oversee financial and procurement administration processes, including invoice management and expenditure monitoring.
• Produce reports, spreadsheets and performance information to support operational and strategic decision-making.
• Act as a key point of contact for internal and external stakeholders, providing advice and resolving queries.
• Support governance, audit, compliance and quality improvement activities across the department.
• Contribute to the development and implementation of administrative procedures and service improvements.
• Provide administrative support to senior pharmacy leaders and assist with cross-cover arrangements when required.

Skills

Staff supervision

Line management

Organisational skills

Communication skills

Tools

Microsoft Office

Job description

Are you an experienced administrator looking for a leadership opportunity within an NHS pharmacy service? Essex Partnership University NHS Foundation Trust (EPUT) is seeking a motivated and organised Pharmacy Administration Team Leader to lead the delivery of administrative support across the Pharmacy and Medicines Optimisation Team. You will provide day-to-day leadership to administrative staff, ensuring processes are efficient, deadlines are met and a high standard of service is delivered to colleagues and stakeholders. The role includes medicines procurement administration, invoice processing, meeting and event coordination, workforce administration, minute taking, maintaining records and databases, and supporting senior pharmacy leaders. You will also help develop administrative processes and contribute to service improvements. We are looking for someone with excellent organisational and communication skills who can manage competing priorities and support the development of others. Experience supervising staff and proficiency in Microsoft Office applications are essential. Experience within the NHS or a healthcare setting would be advantageous. In return, you will join a supportive pharmacy team committed to continuous improvement and delivering high-quality services. Some travel between EPUT sites may be required., The successful candidate will:

• Lead and coordinate the day-to-day activities of the pharmacy administration team.
• Provide line management, supervision, appraisal and development support to administrative staff.
• Manage administrative systems and processes to ensure the smooth running of departmental operations.
• Coordinate meetings, prepare agendas, record minutes and monitor actions arising.
• Support workforce administration, including rota coordination, recruitment administration and training records.
• Oversee financial and procurement administration processes, including invoice management and expenditure monitoring.
• Produce reports, spreadsheets and performance information to support operational and strategic decision-making.
• Act as a key point of contact for internal and external stakeholders, providing advice and resolving queries.
• Support governance, audit, compliance and quality improvement activities across the department.
• Contribute to the development and implementation of administrative procedures and service improvements.
• Provide administrative support to senior pharmacy leaders and assist with cross-cover arrangements when required.

  Valuing you. Recognising your dedication. At EPUT, we look after you.

• Receive supervision and support to help you fulfil your potential.
• Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.

  27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.

• Excellent pension of up to 14.5% of your pensionable pay.
• Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
• Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.