NHS Pharmacy Admin Team Lead

Essex Partnership University NHS Foundation Trust; United Kingdom; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

27 days holiday plus bank holidays

Excellent pension up to 14.5% of pay

NHS discount offers

Season ticket loans

Staff discounts

Job summary

Essex Partnership University NHS Foundation Trust is recruiting a Pharmacy Administration Team Leader to oversee administrative services within the Pharmacy and Medicines Optimisation Department. The role leads a team, ensures efficient processes, manages procurement and workforce admin, and supports senior pharmacy leaders across EPUT sites.

You will coordinate meetings, take minutes, maintain records, and develop administrative procedures to improve service delivery.

Qualifications

• Experience supervising or managing staff.
• Strong organisational and workload management skills.
• Experience working in an administrative environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams, PowerPoint).
• Ability to meet deadlines and manage competing demands.
• GCSEs in English and Mathematics.
• NVQ Level 3 in Business Administration or equivalent.

Responsibilities

• Lead and coordinate the day-to-day activities of the pharmacy administration team.
• Provide line management, supervision, appraisal and development support to administrative staff.
• Manage administrative systems and processes to ensure smooth operations.
• Coordinate meetings, prepare agendas, record minutes and monitor actions.
• Support workforce administration, including rota coordination, recruitment administration and training records.
• Oversee financial and procurement administration processes, including invoice management and expenditure monitoring.
• Produce reports and performance information to support decisions.
• Act as a key point of contact for internal and external stakeholders.
• Support governance, audit and quality improvement activities.
• Develop and improve administrative procedures and service delivery.
• Provide cover for other team members and travel between sites.

Skills

Staff supervision

MS Office proficiency

Organisational skills

Communication skills

Prioritisation

Education

GCSE English & Maths

NVQ Level 3 in Business Administration

European Computer Driving Licence

Tools

Microsoft Office

Kelsius

EMIS

SystmOne

Tendable

ADIoS

HealthRoster

Job description

Essex Partnership University NHS Foundation Trust is recruiting a Pharmacy Administration Team Leader to oversee administrative services within the Pharmacy and Medicines Optimisation Department. The role leads a team, ensures efficient processes, manages procurement and workforce admin, and supports senior pharmacy leaders across EPUT sites.

You will coordinate meetings, take minutes, maintain records, and develop administrative procedures to improve service delivery.