Personal Assistant to the CEO

Yorkshire Childrens Charity; Leeds; On-site; GBP 34,000 - 37,000; Full time

Job summary

Yorkshire Children's Charity in Leeds is seeking an experienced Personal Assistant to support the CEO. You will manage the CEO's diary, coordinate calls and meetings, handle daily email correspondence, and provide private PA support including personal appointments.

This busy role offers exposure to events, marketing, programmes, and talent management within the charity sector. You will maintain filing systems, arrange meeting rooms, support the events team, build relationships with supporters

Qualifications

• Previous PA experience in a fast-paced environment is essential.

Responsibilities

• Diary management, scheduling calls and meetings, and coordinating events.
• Handling daily email correspondence, addressing urgent inquiries on behalf of the CEO.
• Providing private PA support to the CEO, including managing personal appointments and needs.
• Maintaining the office filing system and overseeing procedures.
• Booking and preparing meeting rooms, as well as arranging refreshments.
• Conducting general office administration tasks, including answering calls and welcoming visitors.
• Cultivating relationships with supporters and key donors.
• Attending meetings with the CEO and compiling meeting minutes.
• Providing on-site and off-site support to the events team as required.
• Ensuring policies and insurance documents are current.
• Updating information packs for Trustee meetings.
• Generating reports as requested by the CEO.

Job description

Personal Assistant to the CEO

Salary £34,000- £37,000 subject to experience

Leeds - Office based with some flexibility

Yorkshire Children's Charity is in search of an experienced Personal Assistant to assist their CEO.

You will serve as the CEO's primary support, handling various tasks as needed. This role is dynamic and demanding, with each day presenting new challenges. A positive attitude and adaptable approach are crucial for success. This unique opportunity requires resilience, diligence, and determination, given the fast paced nature of the industry and the role. Flexibility is key as circumstances can change rapidly, necessitating the ability to adapt and tackle any task at hand. A willingness to learn, coupled with a strong work ethic is essential, most importantly though, this role is based on trust and discretion. Initiative, ambition, and energy are prized qualities, as is the ability to foster strong relationships both internally and externally. Exceptional organisational skills, effective time management, and the capacity to meet deadlines are essential, along with meticulous attention to detail. Previous experience working as a PA in a fast paced environment is essential.

The Role:

This position presents an exciting career opportunity, offering exposure to various aspects of the charity sector, including events, marketing, programmes, and talent management, as well as operational insights. Additionally, the role provides access to a broad professional network. The successful candidate must possess initiative, decisiveness, autonomy, and effective prioritization skills. Excellent communication abilities, enabling interaction at all levels, are imperative.

• Diary management, scheduling calls and meetings, and coordinating events
• Handling daily email correspondence, addressing urgent inquiries on behalf of the CEO
• Providing private PA support to the CEO, including managing personal appointments and needs
• Maintaining the office filing system and overseeing procedures
• Booking and preparing meeting rooms, as well as arranging refreshments
• Conducting general office administration tasks, including answering calls and welcoming visitors
• Cultivating relationships with supporters and key donors
• Attending meetings with the CEO and compiling meeting minutes
• Providing on-site and off-site support to the events team as required
• Ensuring policies and insurance documents are current
• Updating information packs for Trustee meetings
• Generating reports as requested by the CEO