Executive Assistant
Pharmacy2U Ltd.
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Benefits offered by this job
Job summary
Pharmacy2U Ltd. is seeking an Executive Assistant in Leeds to support the CEO and senior leadership. The role covers diary management, board liaison, briefing materials, and travel planning within a fast-paced, hybrid environment.
We offer extensive benefits and a culture of professional development, with 25 days' annual leave and flexible hybrid working. You will represent the business credibly to investors and stakeholders while maintaining discretion.
Qualifications
- Proven experience providing executive support to a CEO, Executive Team member or Board-level stakeholder.
- Experience coordinating board meetings, agendas, papers, logistics and action tracking.
- Excellent written and verbal communication for diverse audiences.
- Outstanding organisational and prioritisation skills with multiple deadlines.
- Ability to build positive relationships with senior stakeholders internally and externally.
- Discretion and professionalism handling confidential information.
- Strong proficiency in Microsoft Office and collaboration tools.
- Experience coordinating complex travel across locations and time zones.
- Proactive and solutions-focused, able to work independently.
- Resilience and adaptability in a dynamic, high-pressure environment.
Responsibilities
- Manage a complex executive diary and prioritise meetings effectively.
- Coordinate meetings and appointments, aligning stakeholders.
- Prepare agendas, briefing materials and supporting documentation.
- Support Board and executive leadership meetings with planning and logistics.
- Coordinate Board papers, presentations and executive communications.
- Act as key contact for senior internal and external stakeholders.
- Manage incoming correspondence and timely responses with escalation as needed.
- Organise leadership events and company meetings with logistics.
- Coordinate domestic and international travel arrangements.
- Handle confidential information while supporting projects and continuous improvements.
Skills
Tools
Job description
Role: Executive Assistant
Location: Leeds, LS15 8GB We operate a hybrid schedule, meaning 2-3 days a week in the office based at Thorpe Park, Leeds.
Salary: £Competitive DOE, plus extensive benefits
Contract type: Permanent
Employment type: Full time
Working hours: Monday - Friday 37.5 hours per week. We work on a core hours principle. Our core hours are 09:30 - 16:00; you can work around these to suit you!
Do you want to work for the nation's largest online pharmacy ensuring excellence for all our patients? We're a market leader in the pharmacy world, with 25 years' experience, helping over 1.8 million patients in England manage their NHS prescriptions from request through to delivery. We are Great Place to Work certified as we consider colleague experience a top priority every day, and as a certified B Corp we also meet high standards of social and environmental responsibility. Our people are fundamental to our success and ensuring we achieve our vision to be a world leading, patient-centric digital healthcare provider. We are committed to continuing to develop a positive, open and honest working environment for all.
The Executive Assistant to the CEO is a high-trust, high-visibility role responsible for ensuring the CEO operates at maximum effectiveness. This is far more than diary management - the successful candidate will act as a trusted right hand, gatekeeper, and extension of the CEO across internal leadership, the Board, investors, and external stakeholders. The role demands exceptional discretion, sharp commercial judgement, and the polish to represent the CEO and the business credibly in investor and Board settings.
We believe great people deserve great support. That's why we offer a benefits package designed to look after your health, finances, career and life outside work.
- Competitive contributory pension
- Occupational sick pay
- Long-service awards and refer-a-friend bonuses
- Professional registration fees covered (GPhC, NMC, CIPD and more)
- Cycle to Work and Green Car schemes (subject to eligibility)
- Enhanced maternity and paternity pay
- Flexible hybrid working to help balance work and home life
- Private healthcare insurance at discounted rates (Aviva)
- Employee Assistance Programme and in-house mental health support
- Access to discounted gym memberships via Blue Light Card and benefits schemes
- Regular health and wellbeing initiatives
- Strong commitment to CPD, training and professional development
- 25 days' annual leave, increasing with service
- Buy and sell holiday scheme
- Blue Light Card and employee discount platform
- Exclusive discounts at The Springs, Leeds
- 25% off health & beauty purchases
- 25% off Pharmacy2U Private Online Doctor services
- Regular social events throughout the year
- Manage a complex and fast-paced executive diary, ensuring priorities are effectively coordinated and time is used efficiently
- Coordinate meetings and appointments, proactively identifying scheduling challenges and ensuring all stakeholders are aligned
- Prepare meeting agendas, briefing materials and supporting documentation to enable effective decision-making
- Provide comprehensive support for Board and executive leadership meetings, including planning, logistics and follow-up actions
- Coordinate the preparation and distribution of Board papers, presentations and other executive communications
- Act as a key point of contact for senior internal and external stakeholders, maintaining professional and effective relationships
- Manage and prioritise incoming correspondence, ensuring timely responses and appropriate escalation where required
- Organise leadership events, company meetings and other business activities, managing all associated logistics
- Coordinate domestic and international travel arrangements, ensuring seamless planning and contingency management where needed
- Handle confidential and commercially sensitive information with discretion, while supporting projects, reporting and continuous improvements across the executive office
- Proven experience providing executive support to a CEO, Executive Team member, or Board-level stakeholder within a fast-paced business environment
- Demonstrated experience coordinating senior leadership or Board meetings, including agendas, papers, logistics and action tracking
- Strong written and verbal communication skills, with the ability to draft, proofread and manage professional correspondence for a range of audiences
- Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and changing priorities effectively
- Experience building positive working relationships with senior stakeholders, both internally and externally
- High levels of discretion and professionalism when handling confidential, commercially sensitive or personal information
- Strong proficiency in Microsoft Office and collaboration tools, with the ability to produce high-quality documents, presentations and reports
- Experience coordinating complex travel arrangements, events and executive-level meetings across multiple locations and time zones
- A proactive and solutions-focused approach, with the ability to anticipate needs, identify improvements and work independently
- Sound judgement, resilience and adaptability, with the ability to remain effective in a dynamic and high-pressure environment
- Experience supporting a publicly listed, regulated, private equity-backed or investor-backed business
- Exposure to corporate governance, company secretarial or Board administration processes
- Experience supporting investor relations activities, including shareholder meetings, results presentations or investor events
Applicants must prove they have the right to live in the UK.
All successful applicants will be required to undergo a DBS check.
Unsolicited agency applications will be treated as a gift.
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