Personal Assistant To The Ceo

Equals One Ltd; Ledston; On-site; GBP 34,000 - 37,000; Full time

Job summary

Yorkshire Children’s Charity is seeking an experienced Personal Assistant to support the CEO. Based in Leeds with some flexibility, the role covers diary management, email handling, private PA support, and event coordination.

You will cultivate relationships with supporters and donors, produce meeting minutes, and assist across departments including marketing, programmes and events. The role requires initiative, discretion, and excellent organisation.

Qualifications

• Previous experience working as a PA in a fast paced environment is essential.
• Exceptional organisational skills, effective time management, and meticulous attention to detail.

Responsibilities

• Diary management, scheduling calls and meetings, and coordinating events.
• Handling daily email correspondence, addressing urgent inquiries on behalf of the CEO.
• Providing private PA support to the CEO, including managing personal appointments and needs.
• Maintaining the office filing system and overseeing procedures.
• Booking and preparing meeting rooms, as well as arranging refreshments.
• Conducting general office administration tasks, including answering calls and welcoming visitors.
• Cultivating relationships with supporters and key donors.
• Attending meetings with the CEO and compiling meeting minutes.
• Providing on-site and off-site support to the events team as required.
• Ensuring policies and insurance documents are current.
• Updating information packs for Trustee meetings.
• Generating reports as requested by the CEO.

Job description

Personal Assistant to the CEO

Salary £34,000- £37,000 subject to experience

Leeds - Office based with some flexibility

Yorkshire Children’s Charity is in search of an experienced Personal Assistant to assist their CEO.

Who are you?

You will serve as the CEO’s primary support, handling various tasks as needed. This role is dynamic and demanding, with each day presenting new challenges. A positive attitude and adaptable approach are crucial for success. This unique opportunity requires resilience, diligence, and determination, given the fast-paced nature of the industry and the role. Flexibility is key as circumstances can change rapidly, necessitating the ability to adapt and tackle any task at hand. A willingness to learn, coupled with a strong work ethic is essential, most importantly though, this role is based on trust and discretion. Initiative, ambition, and energy are prized qualities, as is the ability to foster strong relationships both internally and externally. Exceptional organisational skills, effective time management, and the capacity to meet deadlines are essential, along with meticulous attention to detail. Previous experience working as a PA in a fast paced environment is essential.

The Role:

This position presents an exciting career opportunity, offering exposure to various aspects of the charity sector, including events, marketing, programmes, and talent management, as well as operational insights. Additionally, the role provides access to a broad professional network. The successful candidate must possess initiative, decisiveness, autonomy, and effective prioritization skills. Excellent communication abilities, enabling interaction at all levels, are imperative.

Responsibilities include:

• Diary management, scheduling calls and meetings, and coordinating events
• Handling daily email correspondence, addressing urgent inquiries on behalf of the CEO
• Providing private PA support to the CEO, including managing personal appointments and needs
• Maintaining the office filing system and overseeing procedures
• Booking and preparing meeting rooms, as well as arranging refreshments
• Conducting general office administration tasks, including answering calls and welcoming visitors
• Cultivating relationships with supporters and key donors
• Attending meetings with the CEO and compiling meeting minutes
• Providing on-site and off-site support to the events team as requiredEnsuring policies and insurance documents are current
• Updating information packs for Trustee meetings
• Generating reports as requested by the CEO