Personal Assistant to the Board & Executive Office

Ferguson Marine Engineering Limited; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ferguson Marine Engineering Limited is seeking a capable Personal Assistant to the Board & Executive Office. In this role, you will provide essential support to the Board and Senior Leadership Team, managing communications, organizing meetings, and ensuring efficient administration. Ideal candidates will have strong minute-taking experience and excellent organizational skills, contributing to a dynamic team in a leading engineering firm.

Benefits

Competitive benefits package

Access to Perk Box rewards scheme

Qualifications

• Experience in fast-paced environments requiring problem-solving skills.
• Strong communication and writing skills are essential.
• Ability to handle confidential information with tact and discretion.

Responsibilities

• Provide a comprehensive secretariat service to the Board and its Committees.
• Prepare accurate minutes and ensure they are available promptly.
• Manage diaries, appointments, and travel arrangements efficiently.

Skills

Minute taking

Problem solving

Communication

Attention to detail

Teamwork

Job description

• Personal Assistant to the Board & Executive Office

Personal Assistant to the Board & Executive Office

Job title: Personal Assistant to the Board & Executive Office

Location:Port Glasgow (Onsite)

What you’ll be doing:

We have an opportunity for an experienced PA, looking for their next challenge to join our organisation to provide confidential and professional support to the Board of Management and Senior Leadership Team.

Reporting to the Head of Operations Support and Executive Office you will work closely with the Senior Leadership Team to support them in delivering key objectives and projects.

Key Responsibilities

Organises and undertakes a robust and comprehensive secretariat service to the Board and its Committees to ensure the effective and efficient administration of Board activity

Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review

Telephone and email communications

Provide professional and personal administrative support to Senior Leadership Team

Ensure tasks for key projects are being completed by the relevant team members

Efficient diary management, including prioritising commitments, forward planning

Prepare agendas and ensure relevant documentation is distributed prior to meetings

Production and distribution of documents, reports, presentations, and minutes

Support with ad-hoc requests from the wider team including events, meeting support, projects etc

Appointment, travel and meeting management

Paperwork and document management

Setting up and clearing away of meetings

Other ad-hoc duties as and when required within the scope of the role

Key Requirements

Strong minute taking experience

Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving

Ability to prioritise and co-ordinate tasks efficiently whilst working to tight deadlines

Excellent communication and written skills

Diligent work ethic with accurate and flawless attention to detail

Ability to work independently and as part of a team

Ability to build trust and rapport and to demonstrate tact and discretion when dealing with confidential information

You’ll receive a competitive benefits package and access to our Perk Box rewards scheme.

Why Ferguson Marine?

With 120 years of expertise, Ferguson Marine is proudly looking to the future.

We plan to invest in modern technology and infrastructure that can deliver world-class vessels, fabrication and engineering services for centuries to come.

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to our recruitment team about potential reasonable adjustments.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria prior to an application- www.gov.uk/skilled-worker-visa

Closing Date:June 22 nd 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.