Personal Assistant to Deputy Director and the Assistant Director of Facilities and Corporate

NHS National Services Scotland; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity for a Personal Assistant has arisen at NHS Greater Glasgow and Clyde. This permanent role located at the Queen Elizabeth University Hospital offers the chance to support the Facilities Management Team. The successful candidate will need to exhibit exceptional organisational skills, an understanding of the NHS, and high competency in Microsoft Office. This role includes managing communications with a variety of stakeholders and requires discretion in a demanding environment.

Qualifications

• Experience as a Personal Assistant, Team Secretary, or Administrative Officer.
• Understanding of the NHS or a large organization.
• Experience in minute-taking at a senior level.

Responsibilities

• Provide secretarial and administrative support to senior management.
• Manage a fast-paced and unpredictable workload.
• Liaise with various stakeholders including Senior Management and government officials.

Skills

Organisational skills

Communication skills

Discretion

Flexibility

Education

HNC in Secretarial Studies or Business Administration

SVQ Level 4 in Administration

Tools

Microsoft Office

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

An exciting and immediate opportunity has arisen for an exceptional Personal Assistant (PA) to work with the Facilities Management Team of NHS Greater Glasgow and Clyde. This post is based at the Queen Elizabeth University Hospital and is offered on a permanent basis.

We are seeking to appoint an extremely well organised, motivated and enthusiastic individual with previous experience of working in a demanding and challenging PA, Team Secretary or Administrative Officer role together with an understanding of the NHS or a large and complex multisite organisation within the Public or Private sector. Joining an established team the successful candidate will need to be able to manage a fast paced, unpredictable workload with professionalism and above all demonstrate through experience a sound understanding of the need for discretion and diplomacy in a confidential setting.

This role requires the ability to be flexible, along with excellent organisational and communication skills, and be experienced in minute taking at a senior level. The successfully appointed candidate will be expected to undertake all aspects of secretarial/administrative support and have a high level of competency in using Microsoft Office, in particular Word, Excel, Power Point and Teams.In this unique and key role you will have the opportunity to support the Deputy Director of Facilities/Corporate and the Assistant Director of Facilities/Production in delivering services across a wide portfolio of high profile and critical work programmes requiring an ability to work collaborative both internally and externally to the organisation.

A proven track record of working at Senior Management/Board level in a busy organisation where competing priorities are a daily challenge is essential. On a day to day basis you can be liaising directly with a wide range of stakeholders including Senior Management Team, Directors, Clinicians, Operational Managers, Non-Executive Board Members , Scottish Government Health Directorate and the Cabinet Secretary's office, MSPs/MPs/MEPs, other health organisations, partner agencies, trade union representatives and members of the public, ensuring that a customer and performance focus promotes a positive image of the organisation.

Applications are welcome from those who have a recognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 4, or significant relevant equivalent experience. It is essential that the post-hold can demonstrate a high degree of organisational ability, together with excellent analytical, written and oral communication skills to provide an extensive and comprehensive administrative service to deputy Director and Assistant Director.

Informal contact: Amanda Parker, Business Manager Facilities and Corporate, 07976 440107, [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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