Personal Assistant to the Board

Proclinical Staffing; Greater London; Hybrid; GBP 38,000 - 56,000; Full time

Job summary

Proclinical is seeking a Personal Assistant to the Life Sciences Board in London (Hybrid). You will support senior leaders, manage complex diaries, coordinate board meetings and events, and help drive strategic initiatives in a fast-paced global life sciences environment.

We value organisational excellence, discretion, and proactive problem-solving as you partner with executives to ensure seamless operations and confident leadership across the business.

Qualifications

• Organised, proactive personal assistant supporting senior leaders.
• Strong written and verbal communication and calendar management.
• Experience supporting executives or board-level stakeholders preferred.

Responsibilities

• Manage complex diaries and coordinate meetings for senior leaders.
• Organise board meetings, leadership sessions, and strategic planning events.
• Prepare agendas, presentations, materials and minutes; track actions and follow-up.

Skills

Organisational skills

Time-management

Communication skills

Attention to detail

Multitasking

Proactive mindset

Interpersonal skills

Discretion & professionalism

Microsoft 365

Relationship building

Tools

Microsoft 365

Job description

Personal Assistant to the Life Sciences Board

Proclinical

London (Hybrid)

Join a Global Business Where You'll Work Directly with Senior Leadership

Are you an organised, proactive, and highly professional Personal Assistant looking for your next exciting opportunity?

At Proclinical, an award-winning global Life Sciences recruitment and consulting business, we're looking for a talented Personal Assistant to support our Life Sciences Board and senior leadership team. This is an exceptional opportunity to gain exposure to strategic business operations, work closely with executive stakeholders, and play a key role in helping a global organisation run effectively.

This role is ideal for a junior to mid-level PA who enjoys working in a fast-paced environment, thrives on organisation, and takes pride in being the person who keeps everything running smoothly behind the scenes.

The Opportunity

As Personal Assistant to the Life Sciences Board, you'll become a trusted partner to senior leaders across the business, helping to coordinate priorities, manage schedules, organise key meetings and events, and support strategic initiatives.

You'll have significant exposure to senior stakeholders and gain valuable insight into how a successful international business operates. No two days will be the same, and you'll play an important role in enabling our leadership team to focus on driving the business forward.

What You'll Be Doing

Executive & Board Support

• Managing complex diaries and coordinating meetings for senior leaders
• Organising board meetings, leadership sessions, and strategic planning events
• Preparing agendas, presentations, meeting materials, and minutes
• Tracking actions and ensuring follow-up activities are completed

Stakeholder Management

• Acting as a key point of contact for internal and external stakeholders
• Managing communications with professionalism and discretion
• Building strong relationships across multiple teams and functions

Planning & Coordination

• Coordinating domestic and international travel arrangements
• Organising leadership events, workshops, and company initiatives
• Supporting business planning cycles and key operational projects

Documentation & Administration

• Producing high-quality presentations, reports, and business documents
• Maintaining records, filing systems, and document repositories
• Managing expenses and supporting governance processes

Project Support

• Assisting with operational and strategic projects
• Anticipating challenges and helping find practical solutions

What We're Looking For

We're looking for someone who combines strong organisational skills with a proactive and professional approach.

• Previous experience supporting senior managers, directors, or executives
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• Exceptional attention to detail
• Ability to manage multiple priorities simultaneously
• A proactive mindset and willingness to take ownership
• Strong interpersonal and relationship-building skills
• High levels of professionalism, discretion, and integrity
• Strong Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience supporting leadership teams or board-level stakeholders
• Experience coordinating complex meetings and events
• Exposure to international businesses or global stakeholders
• Experience supporting projects, reporting, or business initiatives

What Success Looks Like

In this role, you'll be someone who:

• Anticipates needs before they arise
• Creates structure in a fast-moving environment
• Builds trusted relationships across the business
• Delivers consistently high-quality work
• Enables senior leaders to focus on strategic priorities by ensuring seamless support

What We Offer

• Exposure to senior leadership and strategic business operations
• A collaborative and supportive culture
• Career development opportunities within a growing international organisation
• The opportunity to work within the exciting and innovative Life Sciences industry