Personal Assistant to Director

Trs Staffing Solutions, Inc.; Greater London; On-site; GBP 30,000 - 48,000; Full time

Job summary

Trs Staffing Solutions, Inc. is seeking a Personal Assistant in London to provide comprehensive administrative, organizational, and communications support to the Senior Operations leader, ensuring smooth day-to-day management and effective stakeholder coordination.

The role requires experience supporting senior leaders in international environments, excellent MS Office and SAP skills, and a proactive, confidential, service-oriented mindset.

Qualifications

• Commercial vocational training or equivalent with significant PA/administration experience.
• Experience supporting senior leaders in an international business environment.
• Excellent written and verbal communication abilities.
• Strong organizational, administrative, and multitasking skills.
• Ability to work independently and maintain confidentiality.
• Proactive, service-oriented mindset with strong interpersonal skills.

Responsibilities

• Manage complex calendars, inboxes, and business priorities.
• Organize meetings, workshops, events, and domestic/international travel arrangements.
• Coordinate travel expenses and administrative processes.
• Support procurement activities, invoice processing, and equipment ordering.
• Prepare and coordinate presentations, reports, and business documentation.
• Provide administrative support for projects, including action tracking and payment processes.
• Act as a key point of contact for stakeholders and facilitate cross-functional collaboration.
• Support ad hoc tasks, special assignments, and departmental initiatives.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Confidentiality

Education

Commercial vocational training or equivalent

Tools

MS Office

SAP

Job description

Our client, a leader in renewable energy are looking for a Personal Assistant in London, to provide comprehensive administrative, organizational, and communication support to the Senior Operations leader, ensuring effective day-to-day management, stakeholder coordination, and operational efficiency.

Key Responsibilities

• Manage complex calendars, inboxes, and business priorities.
• Organize meetings, workshops, events, and domestic/international travel arrangements.
• Coordinate travel expenses and administrative processes.
• Support procurement activities, invoice processing, and equipment ordering.
• Prepare and coordinate presentations, reports, and business documentation.
• Provide administrative support for projects, including action tracking and payment processes.
• Act as a key point of contact for stakeholders and facilitate cross-functional collaboration.
• Support ad hoc tasks, special assignments, and departmental initiatives.

Qualifications and Experience

• Commercial vocational training or equivalent, with significant experience in executive/personal assistance and administration.
• Experience supporting senior leaders in an international business environment.
• Strong organizational, administrative, and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and proficiency in MS Office and SAP.
• Ability to work independently, maintain confidentiality, and adapt in a fast-paced environment.
• Proactive, service-oriented mindset with strong interpersonal skills.