Executive Assistant – Founder

Bain and Gray; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Bain and Gray, London-based international media specialists, are seeking an exceptional Executive Assistant to the Founder. This hands-on role supports the Founder across professional and personal life, acting as trusted right hand in a fast-paced, global environment.

You will manage complex diaries, organise international travel, oversee personal tasks, coordinate property portfolios, support an upcoming office move and help run company events, with a focus on proactive problem solving and

Qualifications

• Highly organised and proactive with strong diary management skills.
• Experience supporting a senior founder or entrepreneur in a fast-paced environment.
• Discretion, reliability and ability to juggle multiple priorities.

Responsibilities

• Complex diary and meeting management for the Founder.
• Extensive international travel planning and logistics.
• Personal and ad hoc support for the Founder.
• Property portfolio administration and coordination.
• Support for an upcoming office move.
• Organising company events and internal initiatives.
• Anticipate needs and take initiative to reduce Founder’s workload.

Skills

Diary management

Travel planning

Personal assistance

Project coordination

Discretion & trust

Relationship building

Event coordination

Job description

Job Description

We are working exclusively with a fast-growing international media business to find an exceptional Executive Assistant to the Founder.

Our client is a strategic media partner to businesses worldwide, specialising in Film Production, Distribution and Thought Leadership positioning. Founded in 2015, the business has grown to around 100 people globally, with offices across London, the US, Dubai and Berlin.

This is a high-energy, entrepreneurial environment, producing around 25–30 projects a month for organisations around the world.

The Role

This is a genuinely hands-on EA position supporting the Founder across both his professional and personal life.

The successful candidate will become a trusted right hand, taking ownership of a wide range of responsibilities including:

• Complex diary and meeting management
• Extensive international travel planning and logistics
• Personal and ad hoc support
• Property portfolio administration and coordination
• Supporting an upcoming office move
• Organising company events and internal initiatives
• Anticipating requirements and proactively taking things off the Founder's plate

This is not a role for someone who simply waits for instructions. We need someone who naturally thinks ahead, spots what needs doing and gets it done.

About You

You will be polished, well-presented and confident, with the maturity to work closely with a successful Founder while fitting naturally into a young, sociable and fast-paced office.

We are looking for someone who is:

• Highly organised and exceptionally proactive
• Intelligent, switched-on and commercially aware
• Confident using their own initiative
• Comfortable managing multiple priorities at speed
• Discreet and trustworthy
• Happy handling both professional and personal responsibilities
• Naturally personable and sociable
• Comfortable with extensive international travel arrangements
• Interested in current affairs, UK politics, international affairs, geopolitics and economics
• Experienced in supporting a demanding senior individual, Founder or entrepreneur

Presentation and personality are important. You will need to be someone who can build an excellent relationship with the Founder and operate confidently in a high-expectation environment.

The Founder

The Founder is internationally minded, highly driven and operates at considerable pace. He is described as fair but demanding, with high standards and a strong emphasis on trust, initiative and getting things done.

He spends significant time travelling internationally, particularly between the UK, Dubai and the US, so the ability to manage a complex and constantly changing schedule is essential.

Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy.