Executive Assistant to Global Creative Director & Partner

Hauser + Wirth; Greater London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

Hauser & Wirth in London is seeking an Executive Assistant to the Global Creative Director. This hybrid role combines high-level administrative support with creative project assistance, including events, travel and communications management.

The ideal candidate will have at least 3 years in an administrative or creative role, excellent organization, and a strong interest in contemporary art and publishing. Proficiency in MS Office and publishing tools is preferred.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Interest in contemporary art, culture and media.
• Minimum 3 years in an administrative or creative role.
• Ability to maintain confidentiality.

Responsibilities

• Provide day-to-day executive support to Global Creative Director, including schedules, travel and expense management.
• Serve as first point of contact for internal and external communications for the Global Creative Director.
• Prepare meeting agendas, take notes and follow up on action items.
• Manage appointments and prioritize key priorities; respond promptly.
• Coordinate logistics for events, meetings and conferences.
• Support creative projects (50%) including brand collaborations and Ursula magazine projects.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Confidentiality

Problem solving

MS Office

Publishing software

Tools

Microsoft Office

Publishing software/tools

Job description

Executive Assistant to Global Creative Director & Partner

London

Full-time

We believe diversity of thought and experience creates the most brilliant communities to serve our organization, and that is why Hauser & Wirth is an equal opportunities employer.

Hauser & Wirth is one of the world’s leading commercial galleries for modern and contemporary art, with locations across the UK, USA, Europe and Asia. Our approach and ethos aim to make Hauser & Wirth a place where art can successfully merge with many other subjects of importance to us: architecture, craft, education, community, landscape and food, opening to the door to creative ideas and collaborations. More than an art gallery, our locations become art destinations bringing together art experiences in all their forms.

Based in London, we are seeking a motivated and dynamic individual to join our team as an Executive Assistant. In this hybrid role, you will be responsible for supporting the Global Creative Director of Hauser & Wirth and of the Ursula magazine, with 50% of your time dedicated to executive assistance including sales and artists management and 50% to supporting creative projects. This position is ideal for someone who thrives in a fast-paced, creative environment and has a keen interest in both administrative work and creative thinking.

Key Responsibilities

Provide day-to-day executive support to Global Creative Director, including managing schedules, appointments, and travel arrangements and expenses etc.

Act as the first point of contact for internal and external communications on behalf of Global Creative Director

Prepare meeting agendas, take notes, and follow up on action items.

Manage Global Creative Director‘s appointments, ensuring timely responses and flagging key priorities.

Coordinate logistics for events, meetings, and conferences, including booking venues and preparing materials.

Creative projects (50%)

Be the primary contact for many creative projects internationally and help structure and find creative solutions on behalf of the CD, whether that’s special events, unique brand collaborations or Ursula magazine special projects.

Skills, Knowledge & Experience

Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

Excellent written and verbal communication skills.

A keen interest in contemporary art, culture, brand, publishing, and media.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with publishing software/tools.

At least 3 years experience in an administrative or creative role preferred.

Ability to maintain high levels of confidentiality and handle highly sensitive information.

A proactive and flexible approach, with a positive attitude toward problem-solving.