Personal Assistant/ Admin Support (16 hours per week)

Honeycomb; Downpatrick; On-site; GBP 16,077,000 - 17,220,000; Part time

Benefits offered by this job

32 days annual leave (pro rata)

Part-time role

Job summary

Honeycomb is seeking a part-time Personal Assistant / Office Administrator to support the Parish Priest and run the parish office. The role covers diary management, communications, events and office coordination.

Based in Downpatrick, 16 hours per week (Mon-Thu, 10am-2pm) with a gross hourly rate of £14.04. The successful candidate will handle confidential information, maintain records, and contribute to the smooth operation of a faith-based community organisation.

Qualifications

• Minimum 2 years of experience in admin, PA or office support.
• Proficiency in Word, Excel and Outlook.
• Experience updating websites and social media.
• Experience with office management and document management systems.

Responsibilities

• Provide confidential administrative support to the Parish Priest.
• Manage diaries, schedules and appointments.
• Assist visitors and parishioners professionally.
• Prepare certificates and support sacramental administration.
• Create parish communications, bulletins and Canva materials.
• Coordinate events, rotas and meetings.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Canva

Website updates

Social media management

Office management

Document management

Time management

Communication skills

Tools

Canva

Microsoft Office

Job description

The Company

Honeycomb is delighted to be working with a well-established faith-based organisation supporting the life and work of a local parish and its wider community.

This is an excellent opportunity for an experienced administrator or Personal Assistant who enjoys being the person who keeps an office organised, supports senior colleagues and ensures the day-to-day running of an organisation operates smoothly.

The Role

As Personal Assistant / Office Administrator, you will provide confidential administrative and organisational support to the Parish Priest, while also taking responsibility for the effective day-to-day running of the parish office.

The role is varied and will suit someone who enjoys working across administration, diary management, communications, events and office coordination.

Key responsibilities will include:

• Providing confidential administrative support to the Parish Priest
• Managing diaries, schedules, calendars and appointments
• Welcoming and assisting visitors and parishioners in a friendly and professional manner
• Maintaining accurate records, databases, registers and filing systems
• Preparing certificates and supporting sacramental administration
• Producing weekly bulletins, newsletters, announcements and other parish communications
• Updating the parish website and social media channels
• Creating booklets, flyers, posters and PowerPoint presentations using Microsoft Office and Canva
• Coordinating rotas, meetings, events and parish programmes
• Liaising with clergy, parishioners, schools, committees, volunteers and external contacts
• Managing GDPR-compliant mailing lists and confidential information
• Supporting funding and grant research and applications
• Assisting with procurement, suppliers, tenders, office supplies and cost-saving initiatives
• Supporting payroll and HR administration, including staff records, working hours and annual leave
• Coordinating office maintenance, contractors, equipment servicing and general office requirements
• Supporting the day-to-day management of other office staff, including holidays and absence
• Preparing meeting documentation and taking minutes where required
• Maintaining the parish computer and document management systems
• Ensuring all administrative processes are completed accurately, efficiently and confidentially

The Person

Essential criteria:

• A minimum of 2 years' experience in a similar administrative, PA or office support role
• Strong working knowledge of Microsoft Word, Excel and Outlook
• Experience using Canva
• Experience updating websites and social media
• Experience of office management and document management systems
• Exceptional organisation and time management skills, with the ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills
• Ability to work independently and use initiative, while also working effectively as part of a team
• Confidence communicating with people at all levels
• Strong attention to detail and a methodical and consistent approach
• Ability to handle sensitive and confidential information appropriately
• A friendly, professional and helpful approach
• A clear commitment to the work and mission of a faith-based organisation

Desirable:

• Previous experience providing PA or administrative support to a senior individual
• Experience working within a faith-based, community or not-for-profit organisation
• Experience supporting events, committees or community programmes

Package & Benefits

• Permanent, part-time position
• 16 hours per week
• Monday to Thursday, 10am-2pm
• Based in Downpatrick
• £14.04 gross per hour
• 32 days annual leave per annum, inclusive of 12 customary holidays, pro rata for part-time employees
• A varied role combining PA, administration, communications and office management responsibilities
• Opportunity to work within a community-focused organisation

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.

I think Personal Assistant / Office Administrator is a much stronger title for this one as it opens the advert up to a wider pool without misrepresenting the actual responsibilities.