Personal Assistant

Confidential; Coventry; Hybrid; GBP 20,000 - 22,000; Full time

Job summary

Confidential organisation in Rugby Town Hall is seeking a Personal Assistant to support the Mayor and Leadership Team. Hybrid role with 2–3 days in the office, based at Rugby Town Hall, Coventry area.

The role includes diary management, meeting coordination, minute-taking, and liaison with charities and external parties. 37 hours per week, temporary 3 months with potential extension. Provisional pay £14.82–£16.08 per hour.

Qualifications

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

Responsibilities

• Manage diaries, appointments, and meeting preparation for Leadership Team members.
• Provide administrative support to the Mayor and Deputy Mayor, including diary coordination and engagements, and respond to invitations for mayoral functions.
• Provide comprehensive secretarial support, including minute-taking and agenda preparation.
• Liaise with charities and third parties as required.
• Receive and respond to incoming communications (phone and email) on behalf of Leadership Team.
• Support other PAs within the team and handle confidential matters with discretion.
• Ensure compliance with data protection, health and safety, and council policies.

Skills

Senior management PA

Interpersonal skills

Organisational skills

Communication

Tools

Microsoft Office

Job description

PA

Location: Rugby Town Hall / Hybrid (2-3 days in office)

Pay rate: 14.82- 16.08 per hour

Working hours: 37 hours Monday-Friday

Assignment duration: 3 months temporary with review for extension

Job Purpose:

Provide dedicated, confidential, and efficient secretarial support to the Council's Mayor and Leadership team ensuring smooth day-to-day operations through proactive diary management, meeting coordination, and communication.

Key Responsibilities:

• Manage diaries, appointments, and meeting preparation for Leadership Team members.
• Provide administrative support to the Mayor and Deputy Mayor, including the co-ordination of their diaries and engagements, providing prompt responses to invitations for the Mayor/Deputy Mayor to attend functions
• Provide comprehensive secretarial support, including minute-taking and agenda preparation.
• Liaise with charities and third parties as required.
• Receive and answer incoming communication including telephone calls and emails on behalf of Leadership Team
• Support other PAs within the team and handle confidential matters with discretion.
• Ensure compliance with data protection, health and safety, and council policies.

Qualifications & Skills:

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

All offers are subject to satisfactory compliance screening, including verification of the right to work in the UK and satisfactory employment references.