Personal Assistant

Tokio Marine Kiln; London; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a skilled Personal Assistant to provide vital administrative support to senior executives. This role involves managing complex travel arrangements, coordinating meetings, and maintaining accurate records, all while ensuring confidentiality and professionalism. The ideal candidate will thrive in a dynamic environment, showcasing exceptional organisational skills and proficiency in Microsoft Office. Join a diverse and inclusive team that values flexibility and offers a supportive atmosphere for all employees. This is an exciting opportunity to make a meaningful impact within a leading firm in the insurance sector.

Benefits

Flexible Working Arrangements

Participation in Inclusion Networks

CSR Activities

Support for Reasonable Adjustments

Qualifications

• Experience as a personal assistant at an executive level.
• Strong knowledge of Microsoft Office and diary management.

Responsibilities

• Organising travel plans and managing schedules.
• Co-ordinating committee papers and maintaining records.
• Handling calls and processing expenses.

Skills

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Diary Management

Communication Skills

Minute-Taking

Organisational Skills

Confidentiality

Typing Speed (over 65wpm)

Job description

Job Opportunity: Personal Assistant

We have an opening for a Personal Assistant to join our Executive PA Support department on a 12-month fixed-term contract at Tokio Marine Kiln. You will provide secretarial and administrative support to the Group Head of Distribution and Departmental Heads of Underwriting, along with their teams.

The role includes responsibilities such as:

1. Organising extensive travel plans, including flights, hotel bookings, and itineraries.
2. Co-ordinating the preparation of committee papers and ensuring deadlines are met.
3. Maintaining accurate records of holidays, sickness, and absences.
4. Arranging meetings, preparing necessary paperwork, and updating diaries.
5. Handling external and internal calls and enquiries.
6. Processing and recording expenses.
7. Providing cover for other EAs/PAs during absences.
8. Using initiative to take appropriate actions.
9. Managing schedules, organising meetings, venues, and catering.
10. Disseminating information as required.

The ideal candidate will have a strong knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), experience managing multiple diaries, and a typing speed of over 65wpm. Demonstrable personal assistant experience at an executive level within the insurance or financial services sector is desirable. Excellent communication, minute-taking, organisational skills, and confidentiality are essential, as you will handle sensitive information at senior levels.

We value diversity and inclusion and are committed to providing a supportive environment. We offer flexible working arrangements, participation in inclusion networks, CSR activities, and support for reasonable adjustments during the application process. If you require assistance, please contact [e-mail].

To apply or learn more about this opportunity, please follow the application links or share this vacancy with your network. For application difficulties, contact [e-mail].