Personal Assistant

Barclays Business Banking; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in financial services is seeking a Personal Assistant to support the Managing Director for Financial Crime. This role involves comprehensive administrative support, including diary management, travel planning, and effective communication across teams. The ideal candidate will possess strong organisational skills and a proactive approach to managing tasks.

Qualifications

• Proven experience in a Personal Assistant or similar role.
• Excellent organisational and time management skills.
• Effective communication skills to engage with various teams.

Responsibilities

• Managing calendars and overseeing meeting invitations.
• Planning and arranging travel itineraries.
• Handling day-to-day administrative tasks.

Skills

Organisational skills

Time management

Effective communication

Tools

Microsoft Office Suite

Job description

As a Personal Assistant, you will play a crucial role in supporting the Managing Director for Financial Crime Responsible Executive Investment Bank. Your responsibilities will include providing comprehensive support, such as diary management, tracking actions, and engaging with various teams across the organization. You may also participate in broader project work and administrative tasks. Your professional approach and ability to manage multiple individuals will be essential for ensuring smooth operations and effective communication within the team.

To Be Successful In This Role, You Should Have:

• Proven experience in a Personal Assistant or similar role
• Excellent organisational and time management skills, with the ability to manage multiple tasks and priorities
• Effective communication skills to engage with various teams and stakeholders

Highly Valued Skills Include:

• Proficiency in office software, such as Microsoft Office Suite
• Ability to identify and implement improved ways of working, take initiative, and offer support proactively
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability
• Experience in project management or administrative support within a corporate environment

This role is located in London.

Purpose of the Role:

To provide administrative and organisational support to executives, managers, or teams, managing schedules, acting as a trusted point of contact, and ensuring seamless coordination and efficient task management.

Accountabilities:

• Managing calendars and overseeing responses to meeting invitations and requests
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation
• Anticipating needs, prioritising tasks, and ensuring timely completion
• Handling day-to-day administrative tasks such as expenses, filing, office supplies, leave records, and distribution list management

Expectations for Analysts:

• Perform activities timely and to a high standard, driving continuous improvement
• Possess in-depth technical knowledge and experience in the area of expertise
• Understand principles within the area of expertise and develop technical expertise
• Lead and supervise a team or develop technical expertise as an individual contributor
• Partner with other functions, manage risks, and influence decision-making
• Maintain understanding of how their work integrates with organizational goals
• Make evaluative judgments, resolve problems, and communicate effectively

All colleagues are expected to demonstrate Barclays Values: Respect, Integrity, Service, Excellence, and Stewardship, along with the Barclays Mindset: Empower, Challenge, and Drive.