Team Administrator

Lincolnshire Partnership NHS Foundation Trust; Quarrington; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Flexible working

Job summary

Lincolnshire Partnership NHS Foundation Trust is seeking a Team Administrator for 37.5 hours per week at the Millenium Lodge Secure Children's Home near Sleaford. The role supports CYP Services with high-standard administrative duties, referrals, data entry, diary management and reports using Excel and Power BI.

Applicants should bring strong organisational skills, proficiency in Word/Excel/Publisher, and NHS experience.

Qualifications

• NVQ 3 in Business Administration or equivalent qualification
• Good standard of general education including English
• Considerable experience in an office administration role
• Extensive experience with Microsoft Office packages (Word, Excel, Publisher)
• Typing and formatting letters
• Data inputting and monitoring
• Diary management
• Minute taking
• Experience in NHS/medical setting is preferred

Responsibilities

• Provide secretarial administration duties to support clinical and non-clinical activity
• Input referrals and data onto clinical systems
• Navigate and update clinical systems and databases
• Prepare letters and correspondence
• Manage diary and meetings
• Support data monitoring using Excel and Power BI reports
• Travel to training or cover as needed

Skills

Communication skills

Organisational skills

Office software

Typing

Minute taking

Data entry

Diary management

Education

NVQ 3 in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Outlook

Power BI

Job description

Main area CYP Services Grade NHS AfC: Band 3 Contract Permanent: Flexible working options available Hours

• Full time
• Flexible working

37.5 hours per week (Flexible working options available) Job ref 274-12200-SP-A

Employer Lincolnshire Partnership NHS Foundation Trust Employer type NHS Site Millenium Lodge Town Sleaford Salary £25,760 - £27,476 per annum Salary period Yearly Closing 05/10/2026 23:59

Team Administrator

NHS AfC: Band 3

Job overview

Due to expansion, a rewarding opportunity has arisen where we are looking for a reliable, organised and enthusiastic person with a strong work ethic to join our committed administration team in Children & Young People (CYP) Services for 37.5 hours per week working at the new Millenium Lodge Secure Children's Home on the outskirts of Sleaford.

You will have a strong work ethic and be a key member of a friendly developing administration team providing a high standard of administration support and participating in service development and user care. You will also be responsible for contributing to the smooth and efficient running of the office to include referral processing, typing and formatting of correspondence, and other data requirements using clinical systems, Word, Excel, and Microsoft teams. There will be a requirement for note taking and other requirements of supporting a meeting.

Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.

Main duties of the job

To undertake secretarial administration duties in support of clinical and non-clinical activity in the CYP Service ensuring administrative support is available to management and members of the team as appropriate.

This will include, but is not limited to:

Inputting referrals and data onto the clinical system.

Navigating and updating clinical systems and electronic databases.

Gathering information.

Help support with any rota coordination

Typing/formatting letters and correspondence using audio/copy typing and word processing systems.

Diary management.

Help to assist with data monitoring using excel and Power BI housekeeping reports.

Working for our organisation

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this!

We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.

This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

Detailed job description and main responsibilities

The role would suit someone who enjoys working in a productive environment, takes pride in delivering high-quality administration and is keen to develop their skills within the service. You will be dealing with a wide range of tasks in a welcoming yet professional and sensitive manner ensuring confidentiality at all times.

We will offer training and development opportunities for the successful applicant. There could be an expectation to travel to attend training or provide cover and mileage will be paid at a standard business rate.

We can also offer you many staff benefits to help support you which include:

• Early access to Psychological Therapies and Physiotherapy
• Competitive annual leave allowance
• Car leasing scheme
• Free eye tests
• Money saving options through our salary sacrifice scheme
• Discounts on major high street retailers and restaurants

Please note, interviews for this vacancy are on 18th December 2025

Person specification

Qualifications

• NVQ 3 in Business Administration or equivalent qualification or relevant experience
• Good standard of general education including English

Experience

• Considerable experience in an office administration role
• Extensive experience of Microsoft Office packages, including Word, Excel, and Publisher
• Typing and formatting letters
• Data inputting and monitoring
• Outlook and diary management
• Extensive customer service experience
• Planning and scheduling events, meetings, diary appointments
• Petty Cash and Office finance
• Understand data reports
• Minute Taking
• Use of Clinical systems
• Experience of working in a medical or NHS setting
• Experience of working in a mental health environment
• Familiar with Trust database systems preferably RIO
• Finance/Procurement systems
• Data cleansing

Skills

• Good communication skills ensuring that service users, staff and carers are treated in a polite and efficient manner, using tact and confidentiality at all times
• Good organisational skills, with the ability to respond to multiple requests and the ability to efficiently manage and organise own workload
• Good office skills being able to work under pressure and deadlines
• Microsoft Office packages including Word, Excel, Outlook and Publisher
• Typing to a high standard, including letter writing and formatting
• Good understanding of information governance and patient confidentiality
• Professional telephone manner with the ability to deal with difficult conversations professionally and compassionately
• Petty Cash and office finance
• Minute taking and organising meeting paperwork

As an ethical recruiter we will not pursue applications from red list countries as defined by the World Health Organisation. In order to pursue and apply for this role you must have UK NHS experience.

We reserve the right to withdraw or close a vacancy at any time. We will give priority to employees who are at risk.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.