Personal Assistant

8-i; Leeds; Remote; GBP 24,000 - 36,000; Part time

Job summary

A growing electrical business in Leeds seeks a Personal Assistant / Administrator to manage day-to-day operations and support the MD. This flexible part-time role includes overseeing admin tasks, managing workflows, and aiding in the company's growth in the renewables sector. Ideal candidates will bring strong organizational and IT skills, alongside relevant software experience.

Benefits

Flexible working hours

Training from business experts

Opportunity for role growth

Qualifications

• Proactive professional with strong organisational skills.
• Experience with admin or operations software is a big plus.
• Confident managing diaries, documents, and suppliers.

Responsibilities

• Manage all day-to-day administration tasks.
• Process invoices and track job costs.
• Liaise with clients, suppliers and subcontractors professionally.

Skills

Organisational skills

Communication skills

IT knowledge

Tools

Powered Now

ServiceM8

Tradify

Job description

Ready to play a pivotal role in the smooth running of a growing electrical business? If you're organised, tech savvy and love a bit of variety, this flexible, remote role is for you!

Personal Assistant / Administrator

Leeds, LS15 – remote working with in person meetings

• Flexible, part time hours, permanent position
• 20 hours per week with increased workload
• Salary Circa £30,000 pro rata
  
  

Please Note: Applicants must be authorised to work in the UK

Our client helps homes and businesses embrace clean energy with expert installation of solar PV, battery storage, and EV charging systems. Their tailored solutions reduce costs, cut carbon emissions, and support a more sustainable future. Backed by a reputation for quality and service across West Yorkshire, they are growing fast and expanding their renewables offering.

This is an exciting time to join the business as they embark on the next phase of their growth - building solid foundations with your support in the driver's seat of operations and admin.

The Role

This is not your average admin role. Reporting directly to the MD, you'll be the operational heartbeat of the business - setting up systems, managing admin, and supporting both strategic growth and everyday needs.

Key Responsibilities

• Manage all day-to-day administration tasks
• Oversee the MDs calendar, inbox and workflow
• Set up, refine and maintain efficient internal systems and processes
• Sort, file and manage MCS paperwork and project documentation working with easy MCS software
• Process invoices, track job costs and manage cashflow
• Run payroll and handle light financial administration
• Liaise with clients, suppliers and subcontractors with professionalism
• Handle social media updates and digital presence
• Research and implement tools like Powered Now, ServiceM8, or Tradify
• Support business growth planning and strategy
  
  

Benefits

Working with our client means joining a team that values trust, initiative, and a good sense of humour.

• Flexible working hours to suit your lifestyle
• Fully remote role with in-person collaboration, where helpful
• Up to £30,000 pro rata, based on your experience
• Room to grow your role and responsibilities as the company scales
• Opportunity to learn a new sector or expand your expertise in renewables
• Coaching and training from business experts, including 90-day business planning with Bill Squires & team
  
  

The Ideal Candidate

About

You're a confident, proactive professional who thrives in a hands-on, autonomous role. You love organising, getting stuck in, and improving how things work. Ideally, you'll have worked in or with trades businesses and be comfortable using project or admin software tailored to the sector. About you:

• Has strong organisational and communication skills
• Possesses solid IT knowledge – including Microsoft Office, cloud platforms, and online tools
• Is confident managing diaries, documents, suppliers, and admin systems
• Has experience with admin or operations software (Powered Now, ServiceM8, Tradify – a big plus!)
• Understands the basics of bookkeeping, payroll, and finance tasks
• Has a keen eye for detail in budgeting, forecasting, and reconciliation
• May have knowledge of MCS documentation processes (advantageous)
• Brings a people-first, problem-solving attitude
• Ideally has a background in construction, renewables, or trade-based industries, and bookkeeping experience is desirable
  
  

What You'll Bring To The Business

• Take ownership of back-office operations to free up the MD for business growth
• Streamline systems and processes for smoother daily running
• Oversee key tasks such as materials purchasing, invoice reconciliation, chasing payments, and speaking to clients
• Track job costs, forecast cash flow, and manage supplier records~
• Organise diaries, appointments, and site staff communications (e.g., via WhatsApp)
• Handle social media and website content, post updates, and request testimonials
• Support with job warranties, MCS processes, and customer documentation
• Help shape internal operations and support the company's next growth phase
  
  

If you're ready to make a real difference in a business that values your input, this is the role for you.

How To Apply For The Role

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.

You must be authorised to work in the UK. No agencies please.

Flat Fee Recruiter is an advertising agency promoting this role on behalf of the employer. You may be contacted directly by the Employer should our client wish to move forward with your application.

Other suitable skills and experience include Office Coordinator, Executive Assistant, Bookkeeper, Business Support Officer, Accounts Assistant, Admin Manager, PA to MD, Project Administrator, Operations Assistant, Construction Administrator