Personal Assistant

Dovetail Recruitment Ltd; Hurn; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Company share scheme

25 days holiday

Bank holidays

Job summary

Dovetail Recruitment Ltd in Christchurch is seeking a professional Personal Assistant to support the Managing Director and assist the day-to-day operations and HR activities. Duties include diary management, coordinating meetings, taking minutes, audio typing letters, and preparing materials for senior management.

This role also covers HR administrative tasks and requires discretion and strong organizational skills.

Qualifications

• Discretion and confidentiality essential.
• Excellent communication at all levels required.
• High attention to detail and anticipating needs.
• Experience in varied office administration roles.

Responsibilities

• Diary management for the Managing Director.
• Coordinate personal appointments and meetings.
• Liaise with Heads of Discipline for meeting follow‑ups.
• Support MD in meeting preparations and action follow‑ups.
• Audio typing letters and memos.
• Take minutes at senior management and board meetings.
• Process MD mileage and expenses claims.
• Draft letters from verbal briefs.
• Support HR with administration tasks as required.
• Compile Operational & Maintenance Manuals for projects.

Skills

Discretion and confidentiality

Excellent communication

Attention to detail

Office administration

Job description

PA to Managing Director Job in Christchurch £30 - 35,000 per annum, 25 days holiday Hours of Monday - Friday 8.15am - 5pm

Dovetail Recruitment are pleased to be working with an established and successful business in the Christchurch area. Their success has been recognised with various awards for exceptional work in their industry having worked on many projects around the UK and across the world. They are recruiting for a PA to support the Managing Director and provide support to the day to day operations and HR team.

This company believe in transparency, openness and honesty and the importance of sharing their plans and performance with their team, making it a great environment to work within and a great place to be a PA.

Duties & Responsibilities of the PA:

• Diary management for the Managing Director
• Coordinating personal appointments
• Liaising with Heads of Discipline to coordinate meetings and follow up on actions
• Supporting MD in meeting preparations and follow up of own action points
• Audio typing letters and memos
• Taking minutes at senior management and board meetings
• Administering the Manging Directors mileage and expenses claims
• Drafting letters following a verbal brief from the MD.
• Supporting Human Resources with administration tasks as required e.g. coordinating training courses, document control.
• Compiling Operational & Maintenance Manuals for completed projects

Knowledge & Experience:

• Demonstratable experience with discretion and confidentiality
• Excellent communication skills at all levels
• A high level of attention to detail and able to anticipate needs
• Experience in a varied office based administration role

Salary & Benefits for the PA role:

• £30 - 35,000 per annum
• 25 days holiday + 8 days bank holiday
• Hours of Monday - Friday 8.15am - 5pm
• 1 hour for lunch
• Company share scheme

This PA job in Christchurch would suit candidates with a strong administration background who are flexible, adaptable and keen to assist the business wherever needed.