Personal Assistant to Managing Director

ARCA; Gloucester; Hybrid; GBP 34,000 - 45,000; Full time

Job summary

ARCA Consulting is seeking an experienced Personal Assistant to provide dedicated support to the Managing Director. This trusted, varied role suits a highly organised, proactive professional who can manage competing priorities and interact with senior stakeholders.

The role offers hybrid working (4 days in the office, 1 day remote) with competitive salary and benefits. A strong command of Microsoft 365 is essential.

Qualifications

• Previous PA, executive assistant or senior administrative experience.
• Excellent organisation and time-management skills.
• Strong written and verbal communication.
• Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Discreet, professional and highly dependable.
• Able to work independently, use initiative and adapt to changing priorities.
• Comfortable working with senior stakeholders and following up on actions.
• Experience in construction/engineering/utilities or project-based environments is advantageous but not essential.

Responsibilities

• Managing the Managing Director’s diary, meetings and appointments.
• Coordinating travel, meetings, agendas and meeting packs.
• Taking minutes, maintaining action trackers and following up on key actions.
• Supporting with emails, correspondence, reports and presentations.
• Acting as a professional point of contact for internal and external stakeholders.
• Maintaining confidential records and supporting with general administration.
• Proactively monitoring deadlines, priorities and commitments.

Skills

Organisation & time-management

Written & verbal communication

Microsoft 365 skills

Discretion & dependability

Independent working & initiative

Stakeholder communication & follow-up

Tools

Microsoft 365 Suite

Job description

Working Pattern: Hybrid – 4 days office-based, 1 day working from home

Salary: Competitive depending on experience + benefits

ARCA Consulting is supporting an established and growing business in the appointment of an experienced Personal Assistant to provide dedicated support to the Managing Director.

This is a trusted and varied role, ideal for a highly organised, proactive professional who is confident working with senior stakeholders and managing competing priorities.

Key responsibilities include:

• Managing the Managing Director’s diary, meetings and appointments.
• Coordinating travel, meetings, agendas and meeting packs.
• Taking minutes, maintaining action trackers and following up on key actions.
• Supporting with emails, correspondence, reports and presentations.
• Acting as a professional point of contact for internal and external stakeholders.
• Maintaining confidential records and supporting with general administration.
• Proactively monitoring deadlines, priorities and commitments.

About you:

• Previous PA, Executive Assistant or senior administrative experience.
• Excellent organisation and time-management skills.
• Strong written and verbal communication.
• Strong Microsoft 365 skills, including Outlook, Word, Excel and PowerPoint.
• Discreet, professional and highly dependable.
• Able to work independently, use initiative and manage changing priorities.
• Comfortable working with senior stakeholders and confidently following up on actions.

Experience within construction, engineering, utilities or another project-based environment would be advantageous but is not essential.

If you’re an experienced PA looking for a varied role where you can make a real impact, ARCA Consulting would love to hear from you.

Right to Work:

Candidates must have the unrestricted right to work in the UK for the duration of the role. Unfortunately, visa sponsorship is not available for this position, and we are unable to consider applications from candidates requiring sponsorship or those currently holding a Graduate visa.