Personal Assistant

Confidential; Greater London; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

Confidential is seeking a proactive Personal Assistant to support two Directors of Operations in a dynamic, international renewables environment. The role covers diary management, meeting coordination, travel planning and procurement, with a focus on efficient administration and cross-team collaboration.

You will prepare presentations and documents, support project activities and act as a key point of contact across stakeholders, all within a hybrid working setup.

Qualifications

• Experience as Personal Assistant or Executive Assistant to senior leaders.
• Experience supporting in an international business environment.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office and SAP.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Manage secretariat functions for two Directors, including diary and inbox management.
• Plan and coordinate internal and external meetings, workshops and events (virtual and in-person).
• Arrange national and international travel, itineraries, and travel expenses.
• Support procurement activities and processing invoices for purchases.
• Prepare and quality-assure presentations, reports and decision papers.
• Provide admin support for projects, tracking actions and timelines.

Skills

Administrative skills

Organisational skills

Coordination skills

Communication skills

Education

Vocational qualification

Tools

Microsoft Office

SAP

Job description

Our client, a leading organisation in the renewable energy sector, is seeking a Personal Assistant to Director Operations for a contract opportunity. The role provides comprehensive administrative, organisational and communication support to two Directors of Operations, helping to coordinate daily business activities and contribute to operational excellence across an international environment.

Key Responsibilities:

• Manage the secretariat function for the Directors of Operations, including complex diary management, inbox management and prioritisation of business matters.
• Plan and coordinate internal and external meetings, workshops and events, including virtual and in-person sessions.
• Arrange national and international business travel, prepare itineraries and manage travel expenses and related administration.
• Support procurement activities, including ordering IT equipment and personal protective equipment, processing invoices and assisting with purchasing processes.
• Prepare, coordinate and quality‑assure presentations, reports, decision papers and other business documentation.
• Provide administrative and coordination support for smaller projects, including tracking actions, timelines, invoices and payment processes.
• Act as a key point of contact for stakeholders, supporting clear communication and effective collaboration across teams and functions.
• Assist with ad hoc tasks, special assignments and department‑led initiatives as required.

Job Requirements:

• Commercial vocational training or an equivalent qualification, supported by experience in personal assistance, executive assistance or administrative support.
• Experience supporting senior leaders within an international business environment.
• Strong administrative, organisational and coordination skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with confidence communicating professionally with stakeholders at all levels.
• Advanced proficiency in Microsoft Office and SAP.
• High attention to detail, sound judgement and the ability to maintain confidentiality.
• A proactive, adaptable and service‑oriented approach, with the ability to work independently in a fast‑paced environment.
• Strong interpersonal skills and a collaborative working style.

What Our Client Offers:

• An inspiring, diverse and international working environment.
• A modern workplace with flexible working hours and hybrid working options.
• Opportunities for networking, professional growth and career development.
• The opportunity to support large-scale offshore wind projects within the renewable energy sector.

This is an excellent opportunity for an organised and proactive Personal Assistant to contribute to the success of a dynamic Operations function within the renewables industry.