Executive PA to Operations Directors in Renewables

Matchtech; Greater London; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Hybrid working options

Flexible working hours

Career development opportunities

Involvement in offshore wind projects

Job summary

Matchtech is seeking a proactive Personal Assistant to support the Director Operations within a leading renewables organisation. The role focuses on administrative excellence, diary and inbox management, and coordinating complex travel and meetings across an international setting.

The successful candidate will bring strong organisational and communication skills, with experience supporting senior leaders in a fast-paced, hybrid environment.

Qualifications

• Commercial vocational training or equivalent qualification, with experience in personal assistant, executive assistant or administrative support.
• Experience supporting senior leaders within an international business environment.
• Strong administrative, organisational and coordination skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills with stakeholders at all levels.
• Advanced proficiency in Microsoft Office and SAP.
• High attention to detail, sound judgement and confidentiality.
• Proactive, adaptable and service-oriented approach, able to work independently in a fast-paced environment.
• Strong interpersonal skills and collaborative working style.

Responsibilities

• Manage the secretariat function for the Directors of Operations, including diary and inbox management and prioritisation of matters.
• Plan and coordinate internal and external meetings, workshops and events, including virtual and in-person sessions.
• Arrange national and international business travel, prepare itineraries and manage travel expenses.
• Support procurement activities, including ordering IT equipment and PPE, processing invoices and assisting with purchasing.
• Prepare, coordinate and quality‑assure presentations, reports and papers.
• Provide administrative support for smaller projects, tracking actions, timelines and payments.
• Act as a key contact for stakeholders, ensuring clear communication across teams.
• Assist with ad hoc tasks and department initiatives as required.

Skills

Diary management

Stakeholder communication

Administrative support

Organisational skills

Independent work

Education

Commercial vocational training

Tools

Microsoft Office

SAP

Job description

Matchtech is seeking a proactive Personal Assistant to support the Director Operations within a leading renewables organisation. The role focuses on administrative excellence, diary and inbox management, and coordinating complex travel and meetings across an international setting.

The successful candidate will bring strong organisational and communication skills, with experience supporting senior leaders in a fast-paced, hybrid environment.