Executive PA to Operations Directors — Hybrid & Global Impact

Confidential; Greater London; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

Confidential is seeking a proactive Personal Assistant to support two Directors of Operations in a dynamic, international renewables environment. The role covers diary management, meeting coordination, travel planning and procurement, with a focus on efficient administration and cross-team collaboration.

You will prepare presentations and documents, support project activities and act as a key point of contact across stakeholders, all within a hybrid working setup.

Qualifications

• Experience as Personal Assistant or Executive Assistant to senior leaders.
• Experience supporting in an international business environment.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office and SAP.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Manage secretariat functions for two Directors, including diary and inbox management.
• Plan and coordinate internal and external meetings, workshops and events (virtual and in-person).
• Arrange national and international travel, itineraries, and travel expenses.
• Support procurement activities and processing invoices for purchases.
• Prepare and quality-assure presentations, reports and decision papers.
• Provide admin support for projects, tracking actions and timelines.

Skills

Administrative skills

Organisational skills

Coordination skills

Communication skills

Education

Vocational qualification

Tools

Microsoft Office

SAP

Job description

Confidential is seeking a proactive Personal Assistant to support two Directors of Operations in a dynamic, international renewables environment. The role covers diary management, meeting coordination, travel planning and procurement, with a focus on efficient administration and cross-team collaboration.

You will prepare presentations and documents, support project activities and act as a key point of contact across stakeholders, all within a hybrid working setup.