Personal Assistant

Undisclosed; Farnborough; On-site; GBP 36,000 - 54,000; Full time

Job summary

Undisclosed, a leading organisation within the defence and national security sector, is seeking an experienced Maritime & Land Personal Assistant to provide dedicated executive support to a senior leader in a fast-paced, highly professional environment.

The role focuses on diary management, coordinating communications, handling confidential information with discretion, and ensuring administrative processes run efficiently, with strong stakeholder collaboration across the leadership teams.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant supporting senior leaders.
• Excellent organisational skills and ability to manage competing priorities.
• Strong verbal and written communication skills.
• Ability to work autonomously and use initiative.
• Discretion and handling of confidential information.
• Strong stakeholder management and relationship-building.
• Calm under pressure and professional demeanor.
• Advanced Microsoft Office and virtual meeting platforms experience.
• Flexible, collaborative and adaptable working style.
• Experience within defence, aerospace, government, or regulated environments.

Responsibilities

• Provide proactive, high-level PA support to senior leadership.
• Manage complex and changing diaries to optimise executive time.
• Act as a key contact for internal and external stakeholders.
• Manage email traffic and prioritise urgent matters.
• Escalate, delegate and track actions through to completion.
• Coordinate meetings including scheduling, agendas, documentation and follow-up actions.
• Build and maintain strong working relationships across leadership teams and wider EA/PA networks.
• Maintain accurate, secure and confidential records, handling sensitive information appropriately.
• Support day-to-day operations through planning, organisation and administration.

Skills

Diary management

Executive support

Stakeholder management

MS Office

Meeting coordination

Discretion

Communications

Organisational skills

Tools

Video conferencing

Job description

We're supporting our client, a leading organisation within the defence and national security sector in the search for an experienced Maritime & Land Personal Assistant to provide dedicated executive support within a fast-paced and highly professional environment.

This is an excellent opportunity for a capable and proactive PA with experience supporting senior leadership, managing complex schedules, and handling confidential information with discretion and professionalism.

The Role

As the Maritime & Land Personal Assistant, you will provide comprehensive support to a senior leader, ensuring effective diary and time management to enable the successful delivery of business objectives and customer commitments. You will play a key role in coordinating communications, managing priorities, and ensuring administrative processes run efficiently.

Key Responsibilities

• Provide proactive, high-level personal assistant support to senior leadership.
• Manage complex and ever-changing diaries, ensuring the effective use of executive time.
• Act as a key point of contact for internal and external stakeholders.
• Manage email traffic and correspondence, prioritising urgent matters appropriately.
• Escalate, delegate and track actions through to successful completion.
• Coordinate meetings, including scheduling, agenda preparation, documentation and follow-up actions.
• Build and maintain strong working relationships across leadership teams and wider EA/PA networks.
• Maintain accurate, secure and confidential records, ensuring sensitive information is handled appropriately at all times.
• Support the smooth running of day-to-day operations through effective planning, organisation and administration.

About You

To be successful in this role, you'll be a highly organised and confident professional with excellent communication skills and a proven track record of supporting senior stakeholders.

Key Skills & Experience:

• Previous experience in a Personal Assistant or Executive Assistant role supporting senior leaders.
• Exceptional organisational skills with the ability to manage competing priorities effectively.
• Strong verbal and written communication skills.
• Ability to work autonomously and use initiative to resolve issues proactively.
• Proven experience handling confidential and sensitive information with complete discretion.
• Strong stakeholder management and relationship-building skills.
• Calm and professional approach when working under pressure.
• Advanced Microsoft Office skills and experience using virtual meeting platforms.
• Flexible, collaborative and adaptable working style.
• Experience within defence, aerospace, engineering, government, or other regulated environments.