Personal Assistant

Matchtech; Greater London; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Hybrid working options

Flexible working hours

Career development opportunities

Involvement in offshore wind projects

Job summary

Matchtech is seeking a proactive Personal Assistant to support the Director Operations within a leading renewables organisation. The role focuses on administrative excellence, diary and inbox management, and coordinating complex travel and meetings across an international setting.

The successful candidate will bring strong organisational and communication skills, with experience supporting senior leaders in a fast-paced, hybrid environment.

Qualifications

• Commercial vocational training or equivalent qualification, with experience in personal assistant, executive assistant or administrative support.
• Experience supporting senior leaders within an international business environment.
• Strong administrative, organisational and coordination skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills with stakeholders at all levels.
• Advanced proficiency in Microsoft Office and SAP.
• High attention to detail, sound judgement and confidentiality.
• Proactive, adaptable and service-oriented approach, able to work independently in a fast-paced environment.
• Strong interpersonal skills and collaborative working style.

Responsibilities

• Manage the secretariat function for the Directors of Operations, including diary and inbox management and prioritisation of matters.
• Plan and coordinate internal and external meetings, workshops and events, including virtual and in-person sessions.
• Arrange national and international business travel, prepare itineraries and manage travel expenses.
• Support procurement activities, including ordering IT equipment and PPE, processing invoices and assisting with purchasing.
• Prepare, coordinate and quality‑assure presentations, reports and papers.
• Provide administrative support for smaller projects, tracking actions, timelines and payments.
• Act as a key contact for stakeholders, ensuring clear communication across teams.
• Assist with ad hoc tasks and department initiatives as required.

Skills

Diary management

Stakeholder communication

Administrative support

Organisational skills

Independent work

Education

Commercial vocational training

Tools

Microsoft Office

SAP

Job description

Our client, a leading organisation in the renewable energy sector, is seeking a Personal Assistant to Director Operations for a contract opportunity. The role provides comprehensive administrative, organisational and communication support to two Directors of Operations, helping to coordinate daily business activities and contribute to operational excellence across an international environment.

Key Responsibilities

• Manage the secretariat function for the Directors of Operations, including complex diary management, inbox management and prioritisation of business matters.
• Plan and coordinate internal and external meetings, workshops and events, including virtual and in-person sessions.
• Arrange national and international business travel, prepare itineraries and manage travel expenses and related administration.
• Support procurement activities, including ordering IT equipment and personal protective equipment, processing invoices and assisting with purchasing processes.
• Prepare, coordinate and quality-assure presentations, reports, decision papers and other business documentation.
• Provide administrative and coordination support for smaller projects, including tracking actions, timelines, invoices and payment processes.
• Act as a key point of contact for stakeholders, supporting clear communication and effective collaboration across teams and functions.
• Assist with ad hoc tasks, special assignments and department-led initiatives as required.

Job Requirements

• Commercial vocational training or an equivalent qualification, supported by experience in personal assistance, executive assistance or administrative support.
• Experience supporting senior leaders within an international business environment.
• Strong administrative, organisational and coordination skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with confidence communicating professionally with stakeholders at all levels.
• Advanced proficiency in Microsoft Office and SAP.
• High attention to detail, sound judgement and the ability to maintain confidentiality.
• A proactive, adaptable and service-oriented approach, with the ability to work independently in a fast-paced environment.
• Strong interpersonal skills and a collaborative working style.

What Our Client Offers

• An inspiring, diverse and international working environment.
• A modern workplace with flexible working hours and hybrid working options.
• Opportunities for networking, professional growth and career development.
• The opportunity to support large-scale offshore wind projects within the renewable energy sector.

This is an excellent opportunity for an organised and proactive Personal Assistant to contribute to the success of a dynamic Operations function within the renewables industry.