Personal Assistant

PPL; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Join a leading company as a Personal Assistant, providing high-level support to the executive team. This hybrid role requires excellent organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks efficiently. Enjoy a range of benefits including private medical care and a yearly music allowance. Apply by 16th May 2025.

Benefits

Private medical care

Pension

Cycle-to-work scheme

Flexible hours

Yearly £120 music-related allowance

Qualifications

• Experience supporting executive members.

Responsibilities

• Act as the first point of contact, ensuring excellent customer service.
• Manage extensive diaries and arrange meetings.
• Prepare detailed expense claims using the Workday finance system.

Skills

Proactive

Organized

Adaptable

Tools

Microsoft Office Suite

Job description

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(Hybrid working role, minimum 3 days in the office)

What you will be doing:

The PA will provide professional, proactive, high-level support to members of the PPL Executive team. Reporting to PPL’s General Counsel, the role also supports the Director of Music Industry Engagement, Chief Licensing Officer, Chief Information Officer, and Director of Communications.

This role requires close collaboration with other PAs. While working within established rules and processes, the PA will need to use their own initiative to ensure the smooth operation of the office, completing tasks and projects proactively, promptly, and efficiently.

The role involves working collaboratively across the organization at all levels, including the Executive Management Team, Heads of Department, and Senior Managers, as well as with external stakeholders such as members, licensees, industry contacts, law firms, and suppliers. Adaptability in communication style is essential.

Key Responsibilities Include:

• Act as the first point of contact, answering emails professionally and efficiently, ensuring excellent customer service.
• Represent PPL professionally when greeting external guests.
• Manage extensive diaries, arranging meetings with senior industry figures, trade bodies, and counterparts at PRS and PPL PRS.
• Organize meals and travel arrangements, including international trips, sourcing flights and hotels within budget, booking restaurants, and arranging visas and currency as needed.
• Prepare detailed expense claims using the Workday finance system, including mileage, receipts, and VAT documentation.
• Assist internal teams such as finance, facilities, and IT to ensure excellent service delivery.
• Maintain an electronic filing system, ensuring all documents are correctly saved, filed, and dated, including papers for PPL’s boards.
• Prepare materials for PPL, VPL, and Performer Board meetings, including draft agendas and scheduling future items.

What you’ll need:

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Experience supporting executive members
• Proactive, organized, and adaptable approach

What we can offer you:

At PPL, you will be rewarded for your efforts with benefits such as private medical care, pension, cycle-to-work scheme, flexible hours, and a yearly £120 music-related allowance, among others.

Next Steps

If this sounds like you, we’d love to hear from you!

Closing date for applications: 16th May 2025

Equality and Diversity at PPL

PPL is committed to equal opportunities, diversity, and inclusivity, welcoming applicants from all backgrounds.

At PPL, we operate openly and straightforwardly, striving to maximize opportunities, protect members’ rights, and fairly reward talent and investment. We foster collaboration and innovation, recognizing everyone’s talent, and aim to serve our clients with professionalism and a passion for music.

Additional Information

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative