Personal Assistant

Val Wade Recruitment; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

An exciting opportunity awaits at a high-profile museum in Central London for a proactive and well-presented EA and Department Administrator. This temporary role offers a chance to engage with senior stakeholders and support the Director of Development in various administrative tasks. Ideal candidates will possess excellent communication skills, a strong ability to manage diaries and travel arrangements, and a professional demeanor. Join a vibrant team at a time of significant activity and contribute to the museum's fundraising efforts while enjoying a hybrid working environment.

Qualifications

• Experience in administrative roles, particularly in museums or similar environments.
• Ability to manage confidential information with discretion.

Responsibilities

• Acting as first point of contact for the Director of Development.
• Managing the Director’s calendar and travel arrangements.
• Supporting at Museum events and liaising with stakeholders.

Skills

Communication Skills

Diary Management

Confidentiality

Organizational Skills

Editing and Proofreading

Job description

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Base pay range

PA Administrator, Museum, Central London, 10 week temp booking, £14.00 per hour plus holiday accrual, hybrid working

High profile Museum needs proactive and well presented EA and Department Administrator to help with all aspects of Department activity and ensure the Director’s diary is well organised. This is a varied and interesting temp role supporting the team at an exciting time. As the Director of Development is responsible for income generating teams you will regularly engage with senior stakeholders, acting as first point of contact. You will take a flexible approach and be able to work on a hybrid basis and on site when needed. A proactive approach is essential.

Responsibilities include:

• Acting as first point of contact for the Director of Development, managing emails, phone calls, and correspondence
• Managing the Director’s calendar, including travel arrangements
• Liaising with key donors, sponsors, and stakeholders, keeping contact details up-to-date in the database
• Supporting at Museum events with an understanding of the importance of fundraising to the Museum
• Preparing meeting agendas, materials, and take minutes as needed, ensuring follow-up actions are recorded and completed
• Processing expenses and purchase orders for the Director and the department, ensuring compliance with financial guidelines
• Overseeing departmental supplies and ensuring efficient office operations
• Coordinate logistics for VIP/benefactor visits and Museum events, including liaising with Security
• Providing administrative assistance for volunteer committees, assisting with document preparation

You will have:

• An understanding of the Museum, its approach to fundraising, its supporters, and the relevance of the key issues to the department
• The ability to manage diaries and travel arrangements efficiently plus take notes at meetings
• The ability to handle confidential information appropriately with discretion at all times
• First class communication skills with the ability to build inter departmental relationships
• The skills to support the Director of Development in managing their relationships with key stakeholders
• Excellent drafting, editing and proofreading skills – to be able to produce high-quality written work quickly
• A professional and friendly manner – very well presented
• The ability to work unsupervised, accurately

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Museums, Historical Sites, and Zoos and Museums

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