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Personal Assistant - Group Chief of Staff (9 month FTC)

Howden

London

On-site

GBP 40,000 - 50,000

Full time

8 days ago

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Job summary

An exciting opportunity has emerged for a Personal Assistant to support the Chief of Staff in a dynamic and fast-growing organization. This role involves managing complex travel arrangements, organizing meetings, and providing comprehensive administrative support. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to thrive in a fast-paced environment. Join a transformative business at a pivotal moment, where your contributions will directly impact the success of the team and the organization as a whole.

Qualifications

Proven track record in a PA/Team Assistant role.
Strong interpersonal skills and attention to detail.
Ability to manage multiple tasks and priorities.

Responsibilities

Manage inbox and diary for Chief of Staff.
Arrange complex travel itineraries and events.
Provide project administrative support and manage invoicing.

Skills

Organizational Skills

Verbal Communication

Written Communication

MS Office (PowerPoint, Excel, Word)

Time Management

Interpersonal Skills

Attention to Detail

Tools

Microsoft Office

Personal Assistant - Group Chief of Staff (9 month FTC)

Join to apply for the Personal Assistant - Group Chief of Staff (9 month FTC) role at Howden

Personal Assistant - Group Chief of Staff (9 month FTC)

2 weeks ago Be among the first 25 applicants

Join to apply for the Personal Assistant - Group Chief of Staff (9 month FTC) role at Howden

An exciting opportunity has arisen for a PA to support our Chief of Staff and the existing Executive Assistant to our CEO. This is a unique opportunity to join our fast-growing and transformational business at a pivotal moment in its evolution.

This role will provide administrative support to the Chief of Staff and the Executive Assistant to the CEO which will range from arranging complex travel (including visas), through to events and meetings.

You will thrive in this role if you are extremely organised, with excellent verbal and written communication skills and an ability to form relationships quickly. The role requires IT skills, including MS Office products such as PowerPoint and Excel. Additionally you will be confident and able to take the initiative in ambiguous circumstances coupled with excellent time management skills. The ability to adapt priorities to meet deadlines and constantly changing demands are essential, as are accuracy and attention to detail.

Key Responsibilities

Full inbox and diary management for Chief of Staff
Ensure Chief of Staff completes board reports and other necessary reports in a timely fashion
Screens calls and e-mails, prioritising items for response and answering routine enquiries. Redirect items as appropriate
Planning, organising and supporting internal and external meetings and providing necessary documentation which includes proactively arranging agendas and notes ahead of meetings in a timely and efficient way
Acting, as required, as meeting secretary, recording and distributing notes, actions and following up as appropriate
Arranging international travel itineraries
Manage attendee lists for events and where appropriate manage execution of events
Providing project administrative support including but not limited to, formatting documents, reports and presentations
Manage invoicing process and approvals
Handling confidential information in a discreet, sensitive and diplomatic manner, ensuring security of access to such information is maintained at all times

Knowledge, Skills & Experience

The successful applicant will have a proven track record of delivery in a PA/Team Assistant type role
Strong interpersonal skills - enjoys interacting with people and creates a positive and professional impression
An ability to prioritise is key as is the ability to manage a broad range of tasks
The ability to demonstrate attention to detail and pride in their delivery highly valued
Ability to work effectively within a team with strong internal networking skills
A natural ability to seek out and connect with "solution providers/fixers"
A positive, can-do approach to work, and transparency in communication/sharing ideas, issues, needs, concerns
Ability to work in a fast-paced and ambiguous environments, and a proven ability to be proactive/work on own initiative
Need fully operational knowledge of Microsoft Office (Outlook, PowerPoint, Word), must also have basic Excel knowledge.
Excellent time management/organisational skills and high throughput of quality work

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Administrative, Customer Service, and General Business
Industries
Financial Services, Insurance Agencies and Brokerages, and Insurance

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