Personal Assistant

Ageas UK; Glasgow; Hybrid; GBP 38,000 - 46,000; Full time

Benefits offered by this job

Flexible Working

35 days holiday

Health Insurance

Pension

Annual Bonus

Employee Savings

Employee Loans

Job summary

Ageas UK in Glasgow seeks a confident Personal Assistant to support two members of the Executive Team. You will manage busy schedules, coordinate meetings and ensure timely communications, while handling confidential information with professionalism.

You’ll prepare documents and presentations, support administration for starters and leavers, and work with other PAs to ensure a top-quality service in a fast-paced environment.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Proactive, well organised and able to handle confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Manage busy diaries, meetings and emails with clear priorities.
• Coordinate meetings, travel, events and leadership activities.
• Prepare presentations, documents, agendas and notes.
• Handle confidential information with care and professionalism.
• Support team administration including starters, leavers and expenses.
• Collaborate with other PAs to provide high-quality service.
• Assist process improvements and cross-business projects.
• Build positive relationships with colleagues, leaders and partners.

Skills

Organisation

Time management

Proactivity

Communication

Confidentiality

Stakeholder management

Problem solving

Tools

Microsoft Office

Microsoft Copilot

Outlook

PowerPoint

Excel

Job description

Job Title: Personal Assistant

Target Start Date: ASAP

Contract Type: Permanent

Salary Range: Up to £42,000

Location: Glasgow - Hybrid (with the willingness to visit the Eastleigh office)

Closing Date for applications: 31st August

Personal Assistant: We're looking for a confident and professional Personal Assistant (PA) to support two members of our Executive Team. In this key role, you'll help them achieve their goals by managing busy schedules, keeping priorities on track and making sure everything runs smoothly.

As the first point of contact for the executives you support, you'll build strong relationships with colleagues across Ageas, senior leaders, suppliers and business partners. You'll manage communications, coordinate meetings and help ensure important information reaches the right people at the right time.

You’ll also work with highly confidential information every day, preparing documents, presentations and reports with accuracy and professionalism. This is a varied role where you'll need to think ahead, stay organised and use your initiative to keep things moving in a fast-paced environment.

Main Responsibilities as Personal Assistant:

• Manage busy diaries, meetings and emails, making sure priorities are clear.
• Organise meetings, travel, events and leadership activities.
• Prepare presentations, documents, agendas and meeting notes.
• Handle confidential information with care and professionalism.
• Support team administration, including new starters, leavers and expenses.
• Work closely with other PAs to provide a consistent, high-quality service.
• Help improve processes and support projects across the business.
• Build positive relationships with colleagues, leaders and external partners.

Skills and experience you need as Personal Assistant:

• Excellent organisation and time management skills.
• A proactive approach with the confidence to use your initiative.
• Strong communication skills, both written and verbal.
• Ability to manage different tasks and stay calm under pressure.
• Professional, trustworthy and able to handle confidential information.
• Strong Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Experience supporting senior leaders or executives in a fast-paced environment.
• A team player who enjoys solving problems and finding better ways of working (experience with Microsoft Copilot is a bonus).

At Ageas we offer a wide range of benefits to support you and your family inside and outside of work, which helped us achieve, Top Employer status in the UK.

Here are some of the benefits you can enjoy at Ageas:

Flexible Working- Smart Working @ Ageas gives employees flexibility around location (as long as it’s within the UK) and, for many of our roles, flexibility within the working day to manage other commitments, such as school drop offs etc. We also offer all our vacancies part-time/job-shares. We also offer a minimum of 35 days holiday (inc. bank holidays) and you can buy and sell days.

Supporting your Health- Dental Insurance Health Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities – Mindfulness.

Supporting your Wealth- 50% off esure and Sheilas' Wheels motor and home insurance, Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans.

Supporting you at Work- Well-being activities, mindfulness sessions, Sports and Social Club events and more.

Supporting you and your Family- Maternity/pregnant parent/primary adopter entitlement of 16 weeks at full pay and paternity/non-pregnant parent/co-adopter at 8 weeks’ full pay.

Benefits for Them- Partner Life Assurance and Critical Illness cover.

Get some Tech- Deals on various gadgets including Wearables, Tablets and Laptops.

Getting around- Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover.

Supporting you back to work- Return to work programme after maternity leave.

About Ageas:

We are one of the largest car and home insurers in the UK.

Our Peoplehelp Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers.

As an inclusive employer, we encourage anyone to apply. We’re a signatory of the Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Leader, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. If the list does not cover the support you need, please contact our Recruitment Team to discuss how they can help. We also guarantee an interview for applicants with a disability who meet the minimum criteria for the role. For more information, please see Ageas Everyone.

We have a zero-tolerance approach towards any form of harassment during the recruitment process, ensuring that everyone is treated with respect and professionalism.

Our aim is to have great people everywhere in our business and we’re always looking for outstanding people to join us.

Most roles across Ageas allow a proportion of your time to be spent working from home and we’re open to discussing flexible working, including full-time, part-time or job share arrangements. To find out more about Ageas, see About Us.